Unit Secretary - ED - Part time days

Community Health Systems; Fort Wayne (IN); On-site; USD 30,000 - 40,000; Part time

Job summary

An established industry player in healthcare is seeking a dedicated Unit Secretary to enhance patient-centered care. This part-time role involves performing essential clerical tasks, managing patient records, and supporting the care team in a dynamic environment. Ideal candidates will have strong communication skills and a keen attention to detail, ensuring accurate documentation and a welcoming atmosphere for patients. Join this innovative team and contribute to high-quality healthcare delivery while developing your administrative skills in a supportive setting.

Qualifications

• Completion of a Unit Secretary or Medical Terminology course preferred.
• 0-2 years of receptionist or secretarial training required.

Responsibilities

• Accurately enters orders into the computer system and manages patient records.
• Greets and assists patients, coordinating admissions and discharges.

Skills

Medical Terminology

Data Entry

Microsoft Office Suite

Communication Skills

Attention to Detail

Education

Unit Secretary Course

Medical Terminology Course

Tools

Electronic Medical Records (EMR)

Job description

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Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensures labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred.
• 0-2 years of receptionist or secretarial training required.

Knowledge, Skills And Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal.
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership.

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required.

Additional Information

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Hospitals and Health Care