Unit Secretary BHPP – Full Time 0630-1900

The University of Kansas Health System; North Kansas City (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Kansas Health System is seeking a Unit Secretary to serve as a courteous liaison, greet patients and visitors, ensure patient charts are organized, and aid in discharge processing. Responsibilities include triaging calls, updating orders, and supporting unit operations with routine clerical tasks.

The role emphasizes accuracy in charting, coordination with care teams, and maintaining infection prevention efforts while ensuring smooth daily unit operations and patient flow.

Qualifications

• High school graduate or GED required.

Responsibilities

• Answers telephone and triages calls to unit and departments.
• Greet visitors and patients, ensuring courteous service.
• Keeps patient charts organized and completes discharge checklist.
• Schedules follow-up appointments and transports items as needed.
• Monitors safety, infection prevention efforts, and environmental rounds.
• Updates call lights with patient assignments each shift.
• Assists with non-patient care tasks (mail, flowers, etc.).
• Performs routine filing and supports unit operations.
• Performs order entry for equipment, diet, and transport orders.
• Ensures inventory and downtime bin are monitored.

Education

High School Diploma or GED

Job description

Position Summary / Career Interest:

The Unit Secretary acts as a liaison, greets visitors, patients, health care team members in a courteous, customer focused manner. Ensures patient charts are organized, accurate and complete per hospital chart order. Initiates breakdown of chart and completes discharge checklist. Monitors electronic record for: new orders, consults for completion, accurate treatment teams, patient status, new results, and advance directives. Completes order entry for equipment, advance diet, and transport orders. Orders patient supplies and unit equipment as needed. Monitors and updates inventory and downtime bin. Enters dietary intake. Assists with safety and environmental rounds, monitors cleanliness and assists with infection prevention efforts.

Responsibilities and Essential Job Functions

• Answers telephone and triages calls to unit, calls for consults, support, and ancillary departments as needed.
• Assists in monitoring patient disposition at all times as they leave or return to unit,using log.
• Assists with non-patient care needs as needed or requested by unit staff (turning offlights, delivering mail, delivering flowers, etc.).
• Completes needed filing. – Ensures call light system is updated with patient assignments each shift
• Informs Admitting of discharges immediately upon patient leaving unit if needed.
• May be required to provide constant observation.
• Routinely maintains work area in a neat and orderly fashion.
• Schedules follow-up appointments for patients.
• Transports items to ancillary departments as needed and pick up any items if required.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate or GED

Knowledge Requirements

• Completion of Medical Terminology class preferred

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.