Unit Secretary 1E PT 7A

WVU Medicine Camden Clark Medical Center; Parkersburg (WV); On-site; USD 28,000 - 34,000; Full time

Job summary

WVU Medicine Camden Clark Medical Center in Parkersburg, WV is seeking a detail-oriented Administrative Clerk to support patient admissions and clerical operations. Responsibilities include greeting patients, preparing ID bands, coordinating transfers, scheduling follow-ups, maintaining records, and ensuring clear communication across departments to support smooth workflow.

Qualifications include a high school diploma or equivalent; preferred Medical Assistant or secretarial training; and at

Qualifications

• High School Diploma or equivalent.
• Graduate of a Medical Assistant program or secretarial school.
• One year of administrative or clerical experience.
• Familiarity with medical terminology and office software.

Responsibilities

• Greet and admit patients to the department and prepare identification bands.
• Answer phones courteously and route calls to appropriate staff.
• Coordinate transfers and communicate patient information between departments.
• Schedule follow-up appointments and arrange transportation as needed.
• Maintain patient and department records and assist with filing and faxing.

Skills

Basic computer knowledge

Microsoft Office

Medical terminology

Excellent written and verbal comms

Education

High School Diploma or equivalent

Graduate of Medical Assistant program

Secretarial school

Job description

Minimum Qualifications

Education, Certification, and/or Licensure:

• High School Diploma or equivalent.

Preferred Qualifications

Education, Certification, and/or Licensure:

• Graduate of a Medical Assistant program or secretarial school.

Experience

• One (1) year of administrative or clerical experience.

CORE DUTIES AND RESPONSIBILITIES

• Responsible for greeting and admitting functions upon patients’ arrival to the department. Accurately prepares patient identification bands and name tags.
• Welcomes visitors to the department and responds in a helpful and courteous manner to requests for assistance or information. Assists with delivering items to patient rooms.
• Collects department mail and distributes appropriately.
• Responsible for proper and expedient communication of transfer information when patient is to be transferred to another facility.
• Maintains stock levels of office supplies.
• Responsible for clerical admission and discharge functions.
• Schedules all follow-up appointments as requested by physician.
• Arranges transportation for patient as necessary.
• Organizes and maintains patient records and appropriate department records to help ensure accurate and complete documentation.
• Faxes copy of patient chart as needed for arranging transfer or follow up care.
• Coordinates and facilitate ongoing communication to ensure efficient intradepartmental and interdepartmental operations.
• Communicates in a timely fashion with other departments regarding patients who have been admitted, discharged, require inter-hospital transfer, or have expired. Communicate patient information and unit needs intra-departmentally.
• Consistently answers telephone in a courteous and timely manner, identifying self and department at all times and answers questions within area of knowledge. Forwards calls to appropriate staff members.
• Consistently answers patient call bells in a courteous and timely manner and dispatch appropriate personnel.
• Assists physicians and other individuals by providing requested information about specific patient or department routines in accordance with the hospital’s policy on Release of Patient Information.
• Coordinates and facilitates ongoing communication to ensure timely, efficient intradepartmental and interdepartmental transportation of patients.
• Phones in consults to other services in a timely and accurate manner.
• Maintains communication with other patient care departments (e.g., Dietary, Lab, Telemetry, Video Monitoring) to assure patient care needs are met.

PHYSICAL REQUIREMENTS

• Manual dexterity used in operating standard office equipment.
• Prolonged periods of sitting.
• May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs.

WORKING ENVIRONMENT

• Clinical environment.

Skills And Abilities

• Basic computer knowledge and ability to operate standard office equipment.
• Knowledge of medical terminology.
• Proficient in Microsoft Office.
• Excellent written and verbal communication skills.

Additional Job Description

• Every third weekend, rotating holiday, PT 7A

Scheduled Weekly Hours

24

Shift

United States of America (Non-Exempt)

Company

CCMC Camden Clark Medical Center

Cost Center

15 CCMC Nursing Medical Surgical 1 East

Address

800 Garfield Ave

Parkersburg

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.