Unit Secretary

City of Santa Fe Springs; Wheaton (IL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Pension plan

Tuition reimbursement

Pre-paid legal services

Credit union access

Holiday pay

Vacation time

Sick leave

Personal days

Job summary

DuPage County is seeking a Unit Secretary to provide administrative support within the Kenneth Moy DuPage Care Center. The role includes maintaining resident records and handling a variety of clerical tasks crucial to daily operations.

Responsibilities cover preparing charts for visits, managing admissions/discharges, and coordinating with staff across departments. A strong typing ability and MS Word/Excel skills are required, with a comprehensive benefit package and paid holidays.

Qualifications

• High School Diploma or GED equivalent.
• Two years of general office experience with skilled typing.
• Passing scores on Microsoft Word and Excel skills tests.

Responsibilities

• Provides administrative support to an assigned unit.
• Prepares for doctor’s visits: charts, test results, reports for scheduled residents available.
• Prepares and maintains a wide variety of unit records (e.g. advanced directives, reports, medical records, dietary restrictions, etc.).
• Greets and directs visitors and answers telephone and intercom.
• Prepares new admission and discharge charts.
• Notifies appropriate Care Center staff of resident expirations.
• Examines residents’ wristbands for DNR/CPR status, feeding restrictions, etc.
• Inventories and maintains documentation for residents’ medical equipment (e.g. mattress, C-Pap, range of motion devices, beds, wheelchairs, etc.).
• Maintains supply of all required forms/documents.
• Notifies relatives, business office, and kitchen of resident discharges.
• Sorts and delivers mail.
• Transports residents to events in facility and facility’s outside spaces.
• Provides non-clinical assistance to residents.
• Performs related work as required.

Skills

Office experience

Skilled typing

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Position Summary

We are pleased to offer the current job opportunity for a Unit Secretary position within Kenneth Moy DuPage Care Center. This position will provide administrative support to include maintaining resident records and a variety of clerical tasks.

We are pleased to offer the current job opportunity for a Unit Secretary position within Kenneth Moy DuPage Care Center. This position will provide administrative support to include maintaining resident records and a variety of clerical tasks.

This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Personal days.

To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information

For detailed information on paid time off, visit: AFSCME Council 31 - Care Center.pdf

This position is assigned to the AFSCME (Care Center) Bargaining Unit

DuPage County is an Equal Opportunity Employer

This position is included in the Bargaining Unit of AFSCME, Council 31.

Responsibilities

Responsibilities include:

• Provides administrative support to an assigned unit


• Prepares for doctor’s visits: making charts, test results, reports for scheduled residents available


• Prepares and maintains a wide variety of unit records (e.g. advanced directives, reports, medical records, dietary restrictions, etc.)


• Greets and directs visitors and answers telephone and intercom


• Prepares new admission and discharge charts


• Notifies appropriate Care Center staff of resident expirations.


• Examines residents’ wristbands for DNR/CPR status, feeding restrictions, etc.


• Inventories and maintains documentation for residents’ medical equipment (e.g. mattress, C-Pap, range of motion devices, beds, wheelchairs, etc.)


• Maintains supply of all required forms/documents


• Notifies relatives, business office, and kitchen of resident discharges


• Sorts and delivers mail


• Transports residents to events in facility and facility’s outside spaces


• Provides non-clinical assistance to residents


• Performs related work as required

Requirements Include

Requirements include the following experience or an equivalent combination of training and experience:

• High School Diploma or General Equivalency Diploma equivalent


• Two(2) years of experience in general office work which required skilled typing

A passing score on skills tests in Microsoft Word, Excel is required.

A Post Offer Physical Is Required.

A pre-employment background check is required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment for this position regularly includes working with residents and attending to their daily needs. The noise level in the work environment is moderate to quiet.

DuPage County offers a complete benefit package to full-time employees including medical insurance, dental insurance, vision, flexible spending accounts, life insurance, pension, holidays, vacation, sick leave, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. Limited benefits are also offered for eligible part-time positions.

To learn more details, visit our Benefits page.

01

Select the response below that represents your highest completed level of education.

• Bachelor's Degree from an Accredited Institution


• Associate's Degree from an Accredited Institution


• Some college level courses complete but no degree awarded from an Accredited Institution


• High School Diploma or GED


• None of the above

02

How many years of professional experience do you have in general office work?

• 13+ years of experience


• 8-12 years of experience


• 4-7 years of experience


• Three years of experience


• Two years of experience


• One year of experience


• Less than one year of experience


• None of the above

03

Do you have experience working in a healthcare environment?

• Yes


• No

04

Are you able to perform the following, with or without an accommodation? Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

• Yes


• No


• Required Question