Unit Secretary

Newark Wayne Community Hospital & DeMay; Village of Newark (NY); On-site; USD 24,000 - 27,000; Full time

Job summary

Newark Wayne Community Hospital & DeMay seeks a Unit Secretary to support nursing staff with communication, documentation and supply management. Responsibilities include answering calls, routing messages, handling mail, creating work orders, and maintaining unit inventory.

The role also covers daily patient rounding, updating records, and ensuring unit safety. The candidate should have strong documentation, communication and organizational skills, with PC/office software experience.

Qualifications

• Exceptional documentation skills and professional behavior.
• Excellent communications and organization skills.
• Demonstrated experience with PC and office software programs.
• If applicable, NYS CNA certification for unit secretary duties.

Responsibilities

• Answer telephone, route calls, and provide administrative support for nurses and physicians.
• Sort and distribute mail; create work orders and HELPSTAR tickets; report unit needs.
• Maintain inventory and supply levels for the unit.
• Daily patient rounding, update whiteboards, and ensure safety measures.

Skills

Documentation skills

Communication skills

Organization skills

Professionalism

Education

NYS CNA certification

Tools

MS Office

Job description

SUMMARYAs a Unit Secretary, you are an integral part of the nursing unit, which relies on your help with communications, process management and supplies.STATUS: Full-TimeLOCATION: DelmayDEPARTMENT: AdministrationSCHEDULE: Monday through Friday 7AM to 3:30PMATTRIBUTESExceptional documentation skills and professional behaviorExcellent communications and organization skillsDemonstrated experience with PC and office software programsRESPONSIBILITIESDaily Administration. Answer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and report any unit requirements to appropriate department; maintain inventory and supply levels for unitPatient Care. Perform daily rounding of patients on unit, update whiteboards and ensure all safety measures are in place; respond to patient’s call for service as needed; maintain awareness of arrivals and discharges on unitDocumentation. Ensure concise, pertinent and complete patientMinimum Qualifications:Required Licensure/Certification Skills: In Long Term Care Only: Certification in NYS as Certified Nursing Assistant (as it applies to Unit Secretaries when performing as Certified Nursing Assistants)Rochester General Health System is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/VeteranEDUCATION:LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$17.25 - $19.75CITY:NewarkPOSTAL CODE:14513The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.