Unit Secretary

Rochester Regional Health; City of Rochester (NY); On-site; USD 23,000 - 28,000; Full time

Job summary

Rochester Regional Health is seeking a Unit Secretary to support nursing staff with communications, process management, and supplies within an Administration unit. The role operates on a full-time schedule from 7:00 AM to 3:30 PM, Monday through Friday, in Newark, NY.

Responsibilities include daily administration, patient care rounding, and maintaining accurate documentation. Strong organizational and PC skills are essential, with NYS CNA certification preferred for long-term care tasks.

Qualifications

• NYS CNA certification is required for Long Term Care units.
• Excellent documentation and communication skills.
• Proficient with PC and common office software programs.

Responsibilities

• Daily Administration: answer phones, route calls, support nurses and physicians, sort mail, create work orders, report unit needs, maintain inventory and supplies.
• Patient Care: perform daily rounding, update whiteboards, ensure safety measures, respond to patient calls, monitor arrivals and discharges.
• Documentation: ensure concise, pertinent and complete patient records.

Skills

Documentation

Communication

Organization

Education

NYS CNA certification

Tools

Microsoft Office

Job description

Summary

As a Unit Secretary, you are an integral part of the nursing unit, which relies on your help with communications, process management and supplies.

STATUS

Full-Time

LOCATION

Delmay

DEPARTMENT

Administration

SCHEDULE

Monday through Friday 7AM to 3:30PM

ATTRIBUTES

• Exceptional documentation skills and professional behavior
• Excellent communications and organization skills
• Demonstrated experience with PC and office software programs

Responsibilities

• Daily Administration. Answer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and report any unit requirements to appropriate department; maintain inventory and supply levels for unit
• Patient Care. Perform daily rounding of patients on unit, update whiteboards and ensure all safety measures are in place; respond to patient’s call for service as needed; maintain awareness of arrivals and discharges on unit
• Documentation. Ensure concise, pertinent and complete patient

Minimum Qualifications

Required Licensure/Certification Skills: In Long Term Care Only: Certification in NYS as Certified Nursing Assistant (as it applies to Unit Secretaries when performing as Certified Nursing Assistants)

Rochester General Health System is an Equal Opportunity / Affluent Action Employer. Minority/Female/Disability/Veteran

Physical Requirements

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

Pay Range

$17.25 - $19.75

City

Newark

Postal Code

14513

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.