Unit Secretary

Parrish Medical Center; Titusville (FL); On-site; USD 11,000 - 17,000; Part time

Job summary

Parrish Healthcare in Titusville, FL is seeking a Unit Secretary for the Medical Surgical unit. Under supervision, the secretary will enter physician orders into the EMR, answer phones, assist with patient registrations and discharge appointments, and prepare medical records.

Per diem position, 12 hours per week, 7:00 AM–7:30 PM, high school diploma required; Unit Secretary Certification preferred. Responsibilities include coordinating communications, updating charts in Meditech 6.0, and

Qualifications

• High School Diploma or equivalent required.
• Unit Secretary Certification, preferred.
• No experience required.

Responsibilities

• Enter written orders in the computer system and notify physicians and providers of consults and STAT orders.
• Assist with discharge appointments and patient registrations.
• Greet patients and visitors, answer phones, relay messages, and coordinate information exchanges.
• Update patient charts and posts EKGs as requested.
• Monitor status board for STAT orders and changes in inpatient status.
• Organize and file medical information for transfers and discharges.
• Order supplies weekly and maintain unit inventory.
• Ensure safe and clean work environment per infection-control procedures.
• Operate office equipment and support departmental tasks.
• Participate in Quality Monitoring/Performance Improvement.

Education

High School Diploma or equivalent

Tools

Meditech 6.0

Health Bridge Portal System

Job description

Department

Medical Surgical

Schedule/Status

7:00AM-7:30PM; Per Diem

Standard Hours/Week

12

General Description

Under the general supervision of the Nurse Manager/Director or Clinical Coordinator. The hospital unit secretary is vitally important to the smooth day-to-day operations of the unit. Responsible for entering written physician orders in the electronic medical record, and performing essential secretarial duties such as answering phones, entering patient data, making patient discharge appointments for physicians, nurses, case managers, and other providers on specific units or floors. Prepares and compiles patients’ medical records, and acts as the nursing station receptionist, welcoming visitors, answering the phone, and responding to patients and visitor requests. Has access to the locked Clean Utility/Meds/Nourishment rooms. The position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare.

Key Responsibilities

• Enters written orders in computer system; notifies physicians and other providers of consults, and notifies key departments of STAT orders such as ABGs, Respiratory treatments, EKG, Diagnostics, Lab, etc. Fax written medication orders to Pharmacy and deliver copy to the Nurse.
• Makes discharge appointments as directed by the Staff Nurse, Charge Nurse, Clinical Coordinator, Case Manager or Director. Assist with patient registration to Health Bridge Portal System. Assist with scheduling procedures per written orders.
• Responds as a receptionist to patient, staff, physician and visitors and other departments. Relays messages and coordinates information exchanges demonstrating professional telephone etiquette and interpersonal communication skills.
• Rounds frequently providing assistance to physicians and other provider staff in Meditech 6.0 system. Updates patient charts as requested posting EKG strips and monitoring for written orders.
• Monitors status board for Stat orders, Telemetry application or discontinuation, Change to inpatient status, Discharge Orders, etc. Verify advanced directives and LACE tool completion and notify nurse of necessary updates.
• Organize and file medical information reports, maintains the patient throughput record, assembles, and copies records and other necessary paperwork for transfers and discharges to other units or outside facilities. Arranges discharges by entering information in computer system and patient transporter service.
• Orders supplies on a weekly basis as directed; maintain unit inventory of chart and office supplies in Nursing Station and Physician Work Rooms.
• Maintain equipment and update work order system as needed. Maintains safe and clean working environment by complying with environment of care procedures, rules and regulations and adhering to infection-control policies in the Nursing Station and Unit.
• Assembles and maintains a supply of admission and discharge paperwork for future admissions and discharges. Operates office equipment such as computers, fax machines, phone systems, copy machines, scanners, and label printers.
• Participates in Quality Monitoring/Performance Improvement.
• Knows fire, disaster, and safety procedures and regulations as pertains to the work area.
• Performs similar or related duties as assigned.

Requirements

Formal Education

• High School Diploma or equivalent required.

Work Experience

• No experience required.

Required Licenses, Certifications, Registrations

• Unit Secretary Certification, preferred

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Parrish Healthcare is a caring community of healthcare professionals passionate about excellence and fulfilling our mission of providing Healing Experiences For Everyone All The Time®.

Parrish Healthcare has a Culture of Choice®. This means a we have a healing work environment that empowers people to aspire to be their very best. We partner passionate, talented and skilled people in the right role with the right resources. We provide a clear and strategic direction to achieve superior results on behalf of the communities we serve.