Unit Secretary

FHLB Des Moines; Seattle, Northern (WA, KY); Hybrid; USD 34,000 - 50,000; Part time

Job summary

UW Medical Center–Northwest is seeking a Unit Secretary to support the Med-Tele Unit with front-desk and clerical responsibilities. The role involves answering calls, greeting visitors, processing admissions/transfers, and maintaining patient records and unit supplies.

The position is a 90% FTE/36-hour per week schedule with a mix of day and evening shifts. High School diploma or GED is required, and prior experience in a hospital setting is preferred.

Qualifications

• High school diploma or GED required.
• Strong communication and organizational skills.
• Ability to multi-task in a fast-paced unit setting.

Responsibilities

• Answers telephones using defined etiquette standards.
• Assists with patient admissions, transfers and discharges and assembles patient records.
• Maintains and sizes office equipment and restocks supplies; keeps unit area neat and organized.
• Reviews orders and submits to Lab/Imaging and enters transfers/discharges into system.

Skills

Phone etiquette

Multi-tasking

Office administration

Education

High School Diploma or GED

Tools

Records management

Job description

Job Description

UW Medical Center–Northwest has an outstanding opportunity for an Unit Secretary to join us on our Med-Tele Unit.

WORK SCHEDULE

90% FTE (36 hours per week) / Part-time Variable shift Schedule: (Week 1) Mon - 7:00 am - 3:30 pm, Wed - 11:00 am - 11:30 pm, Thurs - 3:00 pm - 11:30 pm, Fri - 3:00 pm - 11:30 pm (Week 2) Mon - 7:00 am - 7:30 pm, Tues - 3:00 pm - 11:30 pm, Sat - 7:00 am - 3:30 pm, Sun - 7:00am - 3:30 pm.

DEPARTMENT DESCRIPTION

Our unit is tailored specifically for critically ill, badly injured, or have had a complex surgery or procedure.

PRIMARY JOB RESPONSIBILITIES

• Answers telephones using defined etiquette standards
• routes calls and messages, greets and directs visitors and offers assistance, answers questions and follows through on inquiries, facilitates and acts as a positive liaison between the unit and other departments Maintains office equipment, inventories, orders, and restocks office supplies, organizes work area in the unit station, assists in maintaining a neat and organized work environment at unit nursing station Assists with patient admissions, transfers and discharges, assembles patient records, demonstrates accuracy in transcription and order management, enters transfers and discharges into the computer, copies charts
• prepares charts for Medical Records on discharge Reviews MD orders and submits orders to Lab, Diagnostic Imaging, prioritizes work and completes work in a timely manner
• able to multi-task effectively Answers patient intercom system effectively
• responds appropriately to patient’s needs and/or alerts/refers to other unit staff members, assists with communication plan related to patients’ safety risks.

REQUIREMENTS

• High School diploma or GED equivalent

ABOUT UW MEDICAL CENTER–NORTHWEST

UW Medical Center is an acute care hospital located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in six specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances. The UW Medical Center–Northwest campus offers emergency and inpatient and outpatient medical, surgical, and therapeutic care. It is located in north Seattle on a beautiful, easy-to-access 44-acre campus that includes the neighboring Northwest Outpatient Medical Center and Specialty Care Meridian Pavilion. Teamwork. Community. Opportunity. Become part of our team. Join our mission to make life healthier for everyone in our community.

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

• Pay Range Minimum: $24.81 hourly
• Pay Range Maximum: $36.06 hourly
• Other Compensation: Night Shift Premium - $2.25/hour Evening Shift Premium - $1.50/hour Weekend Shift Premium - $1.50/hour
• Overtime Pay Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
• Shift: Alternate Work Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 90.00% Union/Bargaining Unit: SEIU 1199NW

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. UWMC Northwest Service and Maintenance.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail]. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.