Unit Secretary

Eventide; Moorhead, Northern (MN, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Eventide in Moorhead, MN is seeking a full-time Unit Secretary to support the nursing unit with clerical and receptionist duties from 8:00am to 4:30pm, Monday through Friday with holiday rotation. The position involves handling daily records, charting medical and administrative information, and coordinating resident appointments and transportation.

The role requires strong communication, organizational skills and the ability to work under supervision with RN staff to transcribe orders and manage

Responsibilities

• Monitor facility access and assist with patient and resident information.
• Transcribe physicians’ orders under supervision of RN/Resident Care Nurse.
• Greet, direct and provide information to residents, staff, families and visitors.
• Answer telephone calls, relay messages and request transfers to appropriate staff.
• Assist with admissions, transfers and scheduling of x-rays and lab work.
• Maintain unit clerical supplies and organize charts for physician appointments.
• Coordinate transportation arrangements for residents’ appointments.

Job description

Eventide on Eighth in Moorhead, MN is currently seeking a full time Unit Secretary to work 8:00am - 4:30pm Mon-Fri with holiday rotation. The Unit Secretary performs clerical and receptionist work, daily records, charts medical and administrative information.

Essential Job Functions:

• Monitor facility access with the aid of video camera, intercom system, security alarms, Wanderguard, and fire alarms for the Fargo campus.
• Responsible for checking with appropriate department and signing for any deliveries to the nursing home, as appropriate and will call that department for pick up.
• Assist in monitoring wandering residents and redirecting them back to unit.
• Greet, direct, and provide information to residents, staff, families, and visitors.
• Answer the telephone, relay messages and requests to unit personnel. Provide appropriate information to callers when possible and transfer calls to appropriate person.
• Assist with resident transfers and admissions.
• Schedule x-rays and lab work.
• Transcribe physicians’ orders under supervision of the RN/Resident Care Nurse.
• Assist with in-house room changes and complete needed documentation and notification.
• Organize charts and needed paperwork for physician appointments and visits.
• Schedule and make transportation arrangements for residents various appointments and coordinates family or staff to accompany.
• Maintain an adequate inventory of clerical and office supplies on unit.
• Prepare appropriate documentation sheets (i.e. medication, treatment, doctor sheets, resident care lists, etc).
• Maintains resident charts and required physician appointments and visits.
• Work with consultant HIMS at least annually and as needed.