Unit Secretary

Onyx Health Consulting; Miami Beach (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Onyx Health Consulting seeks a Unit Secretary to support patients and staff by answering calls, organizing charts, and admitting new patients. You will greet families, handle appointments, and coordinate with departments to ensure smooth patient flow.

The role requires familiarity with medical terminology, HIPAA privacy, and data entry in an electronic health records system. Prior experience in scheduling and administrative tasks is preferred.

Qualifications

• High school diploma or equivalent required.
• Exceptional knowledge of medical terminology.
• Maintain patient privacy in accordance with HIPAA.
• Experience scheduling patient appointments and informing patients prior to procedures.

Responsibilities

• Check patients in to a unit and greet families.
• Review insurance documents and gather patient information.
• Enter patient details into the EHR system and retrieve records on request.
• Process patient discharges and transfers.
• Schedule new and existing appointments and follow-ups.
• Coordinate tests and procedures with other departments.

Skills

Medical terminology

HIPAA privacy

Data entry

Scheduling

Education

High school diploma

Tools

EHR system

Job description

OVERVIEW:

The Unit Secretary will assist in supporting patients and medical staff by answering incoming calls, organizing charts and admitting new patients.

RESPONSIBILITIES:

• Unit secretaries check patients in to a particular unit.
• Reviews insurance documents, gathers patient personal information, reviews patient paperwork, explains patient rights and privacy, and enters patient details into a system.
• Processes patient discharges and transfers.
• Schedules new and existing patient appointments and follow-up appointments.
• Manages patient records in the electronic health records system. This includes entering data, updating records, and retrieving information based on a physician’s or nurse’s request.
• Process patient orders and coordinate X-rays, blood tests, imaging, and other procedures with other departments and process requests from other departments for patient record information or referrals.
• From greeting patients and families to answering telephones, unit secretaries perform tasks commonly associated with receptionists.
• This includes sending faxes, handling interoffice mail, making copies, and ordering office and medical supplies for the unit to which they are assigned.

EDUCATION / EXPERIENCE:

• High school diploma or equivalent degree is required
• Exceptional knowledge of medical terminology and hospital processes
• Maintain and order office and medical supplies as requested by attending hospital staff
• Experience scheduling patient appointments in accordance with doctor's availability and providing the patient with instructions prior to procedures
• Experience maintaining a professional level of patient privacy in accordance with HIPAA procedures

SUPERVISORY RESPONSIBILITIES:

• This position has no supervisory responsibilities

WORK ENVIRONMENT:

• This job operates in a health care setting. This role requires regular walking to various locations around the care center
• Incumbent may be exposed to virus, disease and infection from patients and specimens in working environment
• Use hands repetitively to operate standard office equipment; reach with hands and arms; and lift up to 20 pounds
• Incumbent may be required to work extended periods of time at a video display terminal
• Incumbent may experience traumatic situations, including psychiatric, and deceased patients
• Works beyond normal working hours and on weekends and holidays when necessary

PHYSICAL REQUIREMENTS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
• While performing the duties of this job, the employee is often required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear
• The employee must occasionally lift or move office products and supplies, up to 20 pounds

TRAVEL:

• There are no travel requirements expected for this position