Unit Secretary

Commonwealth of VA Careers; Danville (VA); On-site; USD 35,000 - 48,000; Full time

Job summary

Commonwealth of VA Careers seeks a Unit Secretary to support the Southern Virginia Mental Health Institute by handling clerical tasks, coordinating medical records, and ensuring clear communication among nurses and practitioners across disciplines.

Qualifications include medical terminology, office experience, and proficiency with Word/Excel. The role requires flexibility, attention to detail, and strong written and verbal communication skills in a fast-paced hospital environment.

Qualifications

• Knowledge and understanding of medical terminology.
• Previous office experience, i.e. administrative or clerical support.
• Proficient computer skills including Microsoft Word and Excel.
• Experience using office equipment to include telephones, printers, and copier/fax machine.
• A valid driver’s license is required and must remain valid and in good standing throughout employment.
• Interpersonal skills and ability to interact with unit and professional staff as well as patients.
• Verbal and written communication skills.
• Ability to work independently, track and resolve issues and manage multiple tasks simultaneously.
• Knowledge of hospital services, record keeping and medical terminology.

Responsibilities

• Manages clerical tasks for a nursing care unit, ensuring smooth communication, accurate record keeping and efficient coordination of the medical records for nurses and practitioners in collaboration with all disciplines.
• Previous applicants are welcome to reapply.

Skills

Medical terminology

Office support

Verbal communication

Written communication

Independent work

Interpersonal skills

Hospital services knowledge

Issue tracking

Tools

Microsoft Word

Microsoft Excel

Job description

Title: Unit Secretary

State Role Title:19013

Hiring Range: $35,141- $48,494

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Southern Va Mental Health Inst

Agency Website: https://dbhds.virginia.gov/facilities/svmhi/

Recruitment Type: General Public - G

Job Duties

Previous applicants are welcome to reapply.

Manages clerical tasks for a nursing care unit, ensuring smooth communication, accurate record keeping and efficient coordination of the medical records for nurses and practitioners in collaboration with all disciplines.

Minimum Qualifications

• Knowledge and understanding of medical terminology.
• Previous office experience, i.e. administrative or clerical support.
• Proficient computer skills including Microsoft Word and Excel.
• Experience using office equipment to include telephones, printers, and copier/fax machine.
• A valid driver’s license is required and must remain valid and in good standing throughout employment.
• Interpersonal skills and ability to interact with unit and professional staff as well as patients.
• Verbal and written communication skills.
• Ability to work independently, track and resolve issues and manage multiple tasks simultaneously.
• Knowledge of hospital services, record keeping and medical terminology.

Additional Considerations

• Previous behavioral health and/or hospital experience.
• Veterans and people with National Service.
• Bilingual fluency in Spanish and English.

Special Instructions

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor with the Department of Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS, to get their Certificate of Disability. To obtain a Certificate of Disability go to: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019. Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. Contact Human Resources at [phone] for assistance.

Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. If you have any questions, contact the Office of Human Resources.

A successful fingerprint-based criminal history check, drug screen, and reference checks are required for the selected candidate for this position. Under Virginia Code §37.2-314 and 37.2-408.1, the Department of Behavioral Health and Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific “barrier” crimes or persons who may be the subject of pending “barrier” charges.

DBHDS is an equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability. Minorities, Individuals with Disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.

SVMHI uses Form I-9 and E-Verify in the verification of eligibility for employment.

SVMHI is a smoke and vape-free facility in all buildings and outside facility grounds.

Contact Information

Name: Human Resources

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.