Unit Secretary

Bluestone Psychiatric Hospital; Cleveland (OH); On-site; USD 35,000 - 45,000; Full time

Job summary

Bluestone Psychiatric Hospital is seeking a Unit Secretary to manage clerical functions in a dynamic healthcare environment for children. The role includes maintaining medical records, facilitating communication, and ensuring compliance with regulatory requirements. Join a dedicated team focused on enhancing psychiatric care for children aged 6-17.

Benefits

Competitive benefits

Qualifications

• At least 1 year of clerical experience in a medical setting required.

Responsibilities

• Organizing clerical functions of the nursing unit.
• Maintaining patients' written medical records and charts.
• Scheduling outpatient medical appointments.

Skills

Effective communication

Basic computer skills

Education

Medical secretary training or Associate's Degree

Job description

BLUESTONE : Bluestone Child & Adolescent Hospital is seeking dynamic healthcare professionals interested in elevating psychiatric care for children aged 6-17. Working in a new, 12-bed state-of-the-art facility, Bluestone staff will have the opportunity to directly influence patient care, employ best practices, and join a network dedicated to achieving the best long-term outcomes for patients.

JOB SUMMARY : The Unit Secretary is responsible for organizing the clerical functions of the nursing unit, including communication, record keeping, logs, and patient information. The role also involves notifying nursing staff or the charge nurse promptly about relevant patient information, such as physician orders, laboratory or test results, and other communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

1. Maintain patients' written medical records and charts according to policy and procedure.
2. Upload written documentation into patients' electronic records promptly and efficiently.
3. Answer phones, deliver messages, sort unopened mail, and place mail in designated boxes.
4. Facilitate patient calls to phone contacts when needed.
5. Greet, sign in, and monitor visitors as appropriate.
6. Manage hospital supplies inventory and order additional supplies as needed.
7. Monitor and maintain clinical and operational forms, including restraint and monitoring forms, assignment sheets, and rounds forms.
8. Perform photocopying and faxing as required.
9. Schedule outpatient medical appointments and complete financial eligibility processes.
10. Perform other duties as assigned.

OTHER DUTIES :

1. Adhere to dress code; maintain a neat, clean, and professional appearance.
2. Maintain compliance with regulatory requirements.
3. Protect patient and client confidentiality at all times.
4. Wear identification while on duty.
5. Report to work on time and as scheduled.
6. Attend annual reviews and departmental in-services as scheduled.
7. Participate in medical staff and committee meetings as required.
8. Represent the organization positively and professionally.
9. Follow all organizational policies regarding ethical business practices.
10. Communicate the mission, ethics, and goals of the facility effectively.

QUALIFICATIONS :

1. Education: A degree or certificate in medical secretary training or an Associate's Degree is required.
2. Licensure: None required.
3. Skills :

Effective communication skills in English, both verbal and written, are essential. Additional languages are preferred.

1. Basic computer skills for electronic record keeping.
2. Experience: At least 1 year of clerical experience in a medical setting is required.

WHY WORK FOR US : At Bluestone, we pride ourselves on a dynamic, collaborative culture across all programs. We value our employees and their dedication to our mission, offering competitive benefits including: