Unit Receptionist

Elderwood at Burlington; Burlington (VT); Sur place; USD 26 000 - 30 000; Plein temps

Avantages offerts par ce poste

Weekly pay

Gas stipend

Ferry reimbursement

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with match

Paid time off

Holiday pay

Tuition assistance

Referral bonus

Professional growth

Collaborative team

Résumé du poste

Elderwood at Burlington is seeking a Unit Clerk/Receptionist to keep the nursing unit running smoothly by managing documentation, coordinating communications, and supporting both clinical and administrative tasks. You will be a central point of contact for staff, residents, families, and outside providers, ensuring timely, accurate record-keeping and seamless daily operations.

Ideal candidates are highly organized, calm under pressure, and possess strong communication skills.

Qualifications

• Must be at least 16 years old; HS diploma preferred.
• Employment certificate/permit required for applicable individuals.
• Office practice skills necessary.
• Knowledge of medical records processing preferred but not required.
• Attention to detail and accuracy in work required.
• Confidentiality and discretion in processing resident information required.
• Basic understanding of medical terminology and abbreviations.

Responsabilités

• Maintain and organize resident medical records in compliance with regulatory standards.
• Audit charts and ensure documentation accuracy and completeness.
• Close medical records following hospitalization or discharge.
• Prepare admission and discharge summaries and coordinate required documentation.
• Support care planning, MDS processes, and interdisciplinary team meetings.
• Schedule resident appointments including labs, consults, and other services.
• Maintain lab schedules and ensure timely completion of required testing.
• Manage unit supplies, forms, and treatment materials; inventory tracking.
• Assist with clerical functions such as typing lists and updating records.
• Distribute mail and support communication across the unit.
• Respond to call lights and direct requests to appropriate staff.
• Support resident transport coordination and scheduling of facility van services.
• Assist with statistics and documentation for reports and surveys.
• Maintain confidentiality of all resident information in HIPAA-compliant manner.
• Participate in staff meetings, trainings, and in-service education.

Connaissances

Office skills

Medical records knowledge

Attention to detail

Confidentiality

Communication

English language proficiency

Formation

HS diploma or equivalent

Employment certificate/permit

Outils

None

Description du poste

Unit Receptionist

Location: Elderwood at Burlington

Pay Range: $18.72 - $21.97 / hr

Position Type: Regular Full-Time

At Elderwood at Burlington, our mission is People Caring for People. Guided by our values of Integrity, Collaboration, Accountability, Respect, and Excellence, we are committed to delivering compassionate, high-quality care while fostering a supportive environment for our employees. As a Unit Clerk/ Receptionist, you will play a key role in keeping the nursing unit running smoothly by ensuring accurate documentation, coordinating communication, and supporting both clinical and administrative functions that directly impact resident care.

Why Join Elderwood at Burlington?

• NEW: Weekly Pay Schedule - get paid faster!
• Gas Allowance Stipend and Ferry Reimbursement for qualifying commuters
• Competitive salary based on experience
• Medical, dental, vision, life insurance, and supplemental benefits
• 401(k) with employer match
• Generous paid time off and holiday package
• Tuition assistance programs
• Employee referral bonus opportunities
• Professional growth and advancement opportunities
• Supportive, collaborative team environment

Position Overview

Unit Clerks/Receptionist support the health and well-being of residents by providing essential administrative and coordination support to the nursing unit. This role serves as a central communication point for staff, residents, families, and external providers while ensuring accurate documentation and smooth daily operations.

We're Looking For Someone Who Is...

• Highly organized and detail-focused
• Calm and reliable in a fast-paced clinical environment
• Strong communicator with staff, residents, and families
• Respectful of confidentiality and resident dignity
• A supportive team player who helps keep operations running smoothly
• Compassionate and service-oriented in all interactions

At Elderwood, our mission is People Caring for People. In this role, you are the behind-the-scenes coordination that helps ensure every resident receives safe, timely, and well-organized care.

Responsibilities

• Maintain and organize resident medical records in compliance with regulatory standards
• Audit charts and ensure documentation accuracy and completeness
• Close medical records following hospitalization or discharge
• Prepare admission and discharge summaries and coordinate required documentation
• Support care planning, MDS processes, and interdisciplinary team meetings
• Schedule resident appointments including labs, consults, dental, podiatry, and other services
• Maintain lab schedules and ensure timely completion of required testing
• Manage unit supplies, forms, and treatment materials through ordering and inventory tracking
• Assist with clerical functions such as typing lists, updating records, and preparing documentation
• Distribute mail and support communication across the unit
• Respond to call lights and direct requests to appropriate staff when needed
• Support resident transport coordination and scheduling of facility van services
• Assist with obtaining statistics and documentation for reports and regulatory surveys
• Maintain confidentiality of all resident information in accordance with HIPAA standards
• Participate in staff meetings, training sessions, and in-service education

Qualifications

• Minimum of 16 years of age required; HS diploma or equivalent preferred
• Employment Certificate/Permit required for applicable individuals
• Office practice skills necessary
• Knowledge of medical records processing preferred but not required
• Attention to detail and accuracy in work required
• Personal qualities of tact and dependability, caring and compassionate attitude toward residents
• An understanding of need for confidentiality and discretion in processing of information about residents required.
• Basic understanding of medical terminology and accepted abbreviations.
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.