Unit Office Coordinator - CFH Med/Surg - R7

Carle Health; Urbana (IL); On-site; USD 25,000 - 40,000; Full time

Job summary

Carle Health in Urbana, IL seeks a Unit Office Coordinator to assist the unit manager by handling office and clerical tasks. You will perform routine secretarial duties, maintain schedules, process messages, and support day-to-day operations of the department.

The role requires strong communication, basic accounting for cost centers, and familiarity with timekeeping and invoicing. You will greet customers, manage mail and supplies, and help prepare reports to keep the office cohesive and

Qualifications

• Proven ability to perform routine office procedures and basic secretarial tasks.
• Experience in coordinating meetings, filing, and handling correspondence preferred.
• Familiarity with cost-center coding and Kronos timekeeping is a plus.

Responsibilities

• Answer telephones and relay messages according to department standards.
• Provide clerical support to the unit manager, including scheduling, minutes, and invoices.
• Coordinate mail, supplies, and maintenance of office equipment.
• Assist with greeting customers and directing inquiries in a professional manner.
• Prepare routine reports and assist with staffing coordination as needed.

Job description

Overview

The Unit Office Coordinator serves as an assistant to the unit manager, and provides office and clerical support. Performs basic office management and secretarial duties for manager/director of department

Qualifications

Certifications: , Education: , Work Experience:

Responsibilities

Answer telephone, take and deliver messages according to department communication standards.

Serves as an assistant to the unit manager, providing office and clerical support such as typing, filing, meeting scheduling, agenda planning, processing meeting minutes, processing invoices, discharge follow up phone calls, copying, mailing and faxing. Coordinates unit activities, including greeting and assisting customers, answering and following up on phone calls and call lights, coordination of incoming and outgoing mail, supply management and maintenance of office equipment.

Performs basic office management functions and secretarial duties for Manager/Director of department to maintain cohesiveness in day-to-day office functions and operations.

Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor. Prepares, maintains, and distributes various simple, routine reports.

Assists in the coordination of administrative and staffing activities in assigned department.

Assists with contacts to internal and external agencies.

Reviews and revises Kronos scans for appropriate cost centers.

About Us

Find it here.

Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities. Find it all at Carle Health.

Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois. We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We’re developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Methodist College. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Health Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: [e-mail].

Compensation and Benefits

The compensation range for this position is $17.91per hour - $29.01per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model.Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.