Unit Coordinator, NICU - Per diem, Rotating

Anna Jaques Hospital; Boston (MA); On-site; USD 28,000 - 39,000; Full time

Job summary

Beth Israel Deaconess Medical Center is seeking a Unit Coordinator to support daily NICU/Special Care Nursery operations, coordinating admissions, transfers, and discharges, while maintaining accurate records and unit communications.

The role emphasizes welcoming families, timely information exchange, and exceptional customer service to ensure a seamless care experience in a high-acuity environment.

Qualifications

• High School diploma or GED required; associate degree preferred.
• Prior customer service experience is required.
• Basic computer familiarity and ability to navigate web-based apps.

Responsibilities

• Coordinate patient admissions, transfers, and discharges within the NICU.
• Maintain accurate patient records and unit communications.
• Assist with registration and ensure supplies are available.
• Greet patients and families, provide non-clinical information, and support flow.
• Troubleshoot basic equipment issues and support safe patient care.

Skills

Customer service

Written communications

Oral communications

English proficiency

Education

High School diploma or GED

Associate's degree

Tools

Hospital information systems

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Neonatal Intensive Care Unit l Beth Israel Deaconess Medical Center (BIDMC)

Schedule

Per diem

Rotating shifts available

About the Unit

The Neonatal Intensive Care Unit (NICU) and Special Care Nursery provide high-quality, family-centered care for infants requiring specialized support.

The care model is individualized and developmentally supportive, designed to promote physiologic stability and optimal growth for each infant. Families are essential partners in the care process. Parents participate in decision-making and are engaged from admission through discharge.

An interdisciplinary team approach guides all aspects of care delivery. The unit culture is collaborative, respectful, and grounded in open communication. The team benefits from strong educational programs, professional development opportunities, and consistently high staff retention.

Role Summary

The Unit Coordinator supports the efficient daily operations of the Neonatal Intensive Care Unit (NICU) and Special Care Nursery by serving as a central resource for communication, coordination, and administrative support. This role partners closely with nurses and the interdisciplinary care team to coordinate patient admissions, transfers, and discharges; maintain accurate patient records; manage unit communications; and facilitate patient flow.

As a primary point of contact for patients, families, visitors, and staff, the Unit Coordinator fosters a welcoming environment, ensures timely information exchange, and delivers exceptional customer service to support a seamless care experience.

Job Description

Essential Responsibilities

• Facilitates patient flow through the unit. Coordinates admissions with admitting, nursing staff and admission facilitator. Assists providers and ensures availability of needed supplies. Obtains and communicates information for requested tests and procedures. Coordinates registration process for established protocols.
• Answers patient call lights in a timely manner and responds within scope of role, following BIDMC Call Light Standards of Practice. Greets and directs patients, families, visitors and staff. Identifies self and provides informative, non-clinical information when requested by patients, families, staff or visitors.
• Utilizes all available information systems that support unit based operations such as provider order entry, bed tracking, nursing call system, as directed ensuring timeliness of response and accuracy of data input. Serves as a point person for resolution of IS issues.
• Maintains basic competency in trouble shooting printer/copier/fax issues. Ensures patients are properly charged for equipment, supplies and outside purchases. Coordinates special purchase for patient care needs (e.g. specialty beds). Ensures that all equipment in the unit is adequately maintained. Maintains equipment logs. Performs/monitors activities related to JCAHO.
• Manages the unit based patient valuable program. Investigates lost belongings, maintains tracking logs and provides detailed summary as requested. Reports unresolved losses to Operations Coordinator.

Required Qualifications

• High School diploma or GED required. Associate's degree preferred.
• 0-1 years related work experience required.
• Prior customer service experience.
• Basic familiarity with computers. Ability to navigate at a basic level within web-based applications.

Preferred Qualifications

• Previous administrative experience in a healthcare setting.

Competencies

• Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.
• Problem Solving: Ability to address problems that are routine, somewhat repetitive and generally solved by following clear directions and procedures and by identifying opportunities for process improvements.
• Independence of Action: Ability to follow general instructions and procedures as provided. Work is monitored by supervisor/manager.
• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job

• Medium work: Exerting up to 50 pounds of force occasionally and or up to 20 pounds of force frequently. Job is physical in nature and employee needs to stand and/or move around through the majority of their shift.

Pay Range

$20.50 - $27.59

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geographyof work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled