Unit Coordinator

Rock County; Janesville (WI); On-site; USD 21,000 - 30,000; Full time

Job summary

Rock County in Janesville, WI is seeking a Unit Clerk Coordinator to perform clerical and receptionist duties, transcribe physician orders, and maintain resident charts while upholding confidentiality of health information.

You will interact with staff, residents, families and community contacts; enter data into ECS, coordinate admissions, discharges, transfers, and schedules; and support the nursing unit with accurate documentation and basic office tasks.

Qualifications

• High school diploma or GED required.
• Completion of an approved Unit Clerk Coordinator course or related program.
• Equivalent combination of training and experience.

Responsibilities

• Transcribes physician orders and maintains resident charts/ files.
• Maintains confidentiality of resident health information.
• Interacts with staff, residents, families and community contacts to assure smooth unit function.
• Documents and updates resident information in the ECS system.
• Processes admissions, discharges and transfers and coordinates order completion.
• Answers phones and performs receptionist duties for the unit.
• Orders and manages supplies; supports data entry in ECS.
• Schedules MD appointments and transportation as needed.
• Manages Wisconsin Immunization Registry for residents.

Skills

Medical terminology

Typing speed

Data entry

Communication skills

Confidentiality

Education

High school diploma or GED

Unit Clerk Coordinator course

Equivalent training/experience

Tools

ECS (Electronic Clinical System)

Microsoft Word

Job description

Performs clerical and receptionist duties. Transcribes and interprets physician orders and maintains resident charts/files. Documents and updates resident information. Maintains confidentiality of resident health information.
70% - Works cooperatively with the interdisciplinary team, physicians, residents, families and other community contacts to assure the smooth function of the unit.

• Interacts with staff, residents, volunteers, visitors and representatives of other agencies.
• Maintains the clinical record including scanning documents into electronic record (ECS).
• Transcribes physician's orders, coordinates completion of those orders.
• Processes admissions, discharges and transfers.
• Is responsible for the clerical function of the unit including census, supply requisitions, data entry in the ECS system, physician round forms, etc.
• Develops tickler files to track TB tests, lab work, MD visits and DISCUS.
• Conducts quality assurance audits and completes reports as assigned.
• Schedules MD appointments in Community and within Facility( including transfer paperwork and transportation
• Manage Wisconsin Immunization Registry for current and new residents.

10% - Provides education and guidance to other employees.
25% - Does Administrative functions.

• Answers the phone and performs receptionist duties for the unit.
• Orders and manages supplies.

5% - Other duties as assigned.

• Self motivated with excellent organizational skills.
• Knowledge of the components of the clinical record and the requirements of the relevant nursing home regulations.
• Knowledge of nursing department policies and procedures.
• Ability to prepare clear, concise reports. Knowledge of medical terminology.
• Ability to communicate effectively orally and in writing.
• Accurate and proficient typist and skill with basic computer software such as Word.
• Ability to problem solve and to deal with a variety of issues.
• Ability to effectively present information and respond to questions from managers, employees, residents, families, professionals and the general public
• Ability to work well as a team member.
• Participates in required in-service education programs, fire and disaster drills.

• High school diploma or GED
• Completion of an approved Unit Clerk Coordinator (Health Unit Clerk) course or related program.
• Equivalent combination of training and experience.

• Ability to sit, stand, bend, walk, and stoop for periods of time.
• Ability to exert up to 25 pounds of force occasionally.
• Ability to work in a stressful environment.
• Ability to respond to emergency/crisis situations
• Exposure to noise and frequent interruptions.