Unit Clerk - Oncology - Full-time - Evenings

Baton Rouge General Medical Center; Baton Rouge (LA); On-site; USD 19,000 - 25,000; Full time

Job summary

Baton Rouge General Medical Center is seeking a unit clerk to provide clerical and administrative support on the nursing unit, including data entry, guest reception, and smooth communication among patient care team members.

The role emphasizes accurate record-keeping, HIPAA compliance, and timely information flow to support patient care and department operations on a daily basis.

Qualifications

• One year experience in a healthcare setting preferred.
• Clerical duties require accurate data entry and patient information handling.
• HIPAA regulations knowledge or compliance required.

Responsibilities

• Greets and assists guests and callers, directing them appropriately.
• Entrants and transcribers: takes accurate messages and communicates timely with the team.
• Prepares and maintains unit records and ensures chart forms are complete and current.
• Maintains patient information and supports the nursing unit's daily administrative tasks.

Skills

Clerical Skills

Education

High School Diploma or GED

Job description

JOB PURPOSE OR MISSION

Responsible for the clerical and administrative activities on the nursing unit, fulfilling or communicating customer requests, data entry and the facilitation of communication between patient care team members. Job is performed to meet the needs of the age population served, as defined in the department's scope of service.

PERFORMANCE CRITERIA

CRITERIA A: Everyday Excellence Values

Employee demonstrates Everyday Excellence values in the day-to-day performance of their job.

Performance Standards:

• Demonstrates courtesy and caring to each other, patients and their families, physicians, and the community.
• Takes initiative in living our Everyday Excellence values and vital signs.
• Takes initiative in identifying customer needs before the customer asks.
• Participates in teamwork willingly and with enthusiasm.
• Demonstrates respect for the dignity and privacy needs of customers through personal action and attention to the environment of care.
• Keeps customers informed, answers customer questions and anticipates information needs of customers.

CRITERIA B: Corporate Compliance

Employee demonstrates commitment to the Code of Conduct, Conflict of Interest Guidelines, and the GHS Corporate Compliance Guidelines.

Performance Standards:

• Practices diligence in fulfilling the regulatory and legal requirements of the position and department.
• Maintains accurate and reliable patient/organizational records.
• Maintains professional relationships with appropriate officials; communicates honesty and completely; behaves in a fair and nondiscriminatory manner in all professional contacts.

CRITERIA C: Personal Achievement

Employee demonstrates initiative in achieving work goals and meeting personal objectives.

Performance Standards:

• Uses accepted procedures and practices to complete assignments. Uses creative and proactive solutions to achieve objectives even when workload and demands are high.
• Adheres to high moral principles of honesty, loyalty, sincerity, and fairness.
• Upholds the ethical standards of the organization.

CRITERIA D: Performance Improvement

Employee actively participates in Performance Improvement activities and incorporates quality improvement standards in his/her job performance.

Performance Standards:

• Optimizes talents, skills, and abilities in achieving excellence in meeting and exceeding customer expectations.
• Initiates or redesigns to continuously improve work processes.
• Contributes ideas and suggestions to improve approaches to work processes.
• Willingly participates in organization and/or department quality initiatives.

CRITERIA E: Cost Management

Employee demonstrates effective cost management practices.

Performance Standards:

• Effectively manages time and resources
• Makes conscious effort to effectively utilize the resources of the organization — material, human, and financial.
• Consistently looks for and uses resource saving processes.

CRITERIA F: Patient & Employee Safety

Employee actively participates in and demonstrates effective patient and employee safety practices.

Performance Standards:

• Employee effectively communicates, demonstrates, coordinates and emphasizes patient and employee safety.
• Employee proactively reports errors, potential errors, injuries or potential injuries.
• Employee demonstrates departmental specific patient and employee safety standards at all times.
• Employee demonstrates the use of proper safety techniques, equipment and devices and follows safety policies, procedures and plans.

Job Functions

ESSENTIAL JOB FUNCTIONS include, but are not limited to:

• Greets and receives guests, ascertains their needs, and appropriately directs guests or callers.

Performance Standards:

• Courteously answers the telephone and identifies self.
• Assists guest or caller by answering questions or providing information, and determines when

• Takes accurate messages and repeats information to ensure accuracy
• Respects confidentiality of information at all times.
• Recognizes unusual situations or questions and refers to appropriate staff.
• Tactfully handles telephone calls in difficult situations.ㅤ
• Answers patient call lights on a timely basis, and notifies appropriate staff.
• Prepares, compiles and maintains unit records.

Performance Standards:

• Prepares forms and maintains files required for daily unit funcitioning.
• Demonstrates a working knowledge of documentation procedures, chart forms and medical/pharmaceutical terminology.
• Provides accurate change-of-shift report and clarifies ambiguous information.
• Prepares all medical records for admission, transfer or discharge.
• Ensures medical record is current and fully supplied with appropriate forms.
• Ensures that all forms utilized are fully completed, signed appropriately, and routed according to policy.
• Maintains patient information.
• Maintains unit supplies and equipment to ensure unit efficiency.

Performance Standards:

• Maintains a well equipped, organized nursing station.
• Ensures appropriate charge capture and assist Unit Manager in tracking lost charges.
• Orders, stocks and maintains supplies in patient care area.
• Retrieves medications from pharmacy and/or tube system; and either puts in designated place in medication room or hands to approved caregiver in accordance with BRGMC policy.
• Participates in the admission and discharge processes.

Performance Standards:

• Communicate all pending admissions to the appropriate staff.
• Receives and assists patients and visitors to the unit in accordance with RIGHT TOUCH values.
• Enters patient data into the computer and initiates patient record accurately.
• Accurately enters discharge data into record and notifies appropriate department(s) and staff.
• Ensures the appropriate department receives medical records in a timely manner and in accordance with policy.
• Performs all other duties as assigned.

Experience Requirements

One year experience in a healthcare setting preferred.

Educational Requirements

High School Diploma or GED preferred.

Computer Experience Preferred.

SPECIAL SKILL, LICENSE AND KNOWLEDGE REQUIREMENTS

Clerical Skills Preferred.

HIPAA REQUIREMENTS:

Maintains knowledge of and adherence to all applicable HIPAA regulations appropriate to Job Position including but not limited to: Medical records without limitation both paper and electronic, patient demographics, lab and radiology results, patient information related to surgery or appointment schedules, medical records related to quality data, patient financial information, patient billing 3rd party, patient related complaints, information related to patient location, patients' religious beliefs, and research information.

Safety Requirements:

Maintains knowledge of and adherence to all applicable safety practices appropriate to Job Position including but not limited to: Incident reporting, handling of wastes, sharps and linen, PPE, exposure control plans, hand washing, environment of care, patient identification, transporting patients, transporting medications and blood, monitoring clinical alarms, radiation safety, and chemotherapy precautions.