Unit Clerk

Haverhill Rehabilitation and Healthcare Center; Haverhill (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

Haverhill Rehabilitation and Healthcare Center is seeking a detail-oriented administrative professional to support medical records and nursing operations. The role involves coordinating appointments with physicians, processing tests, and relaying communications to physicians as directed by charge nurses.

You will maintain physician rounds and compliance calendars, manage records, and assist in admissions, discharge, and chart organization to ensure smooth daily operations within the facility.

Responsibilities

• Schedules appointments with physicians or outside agencies and completes necessary paperwork to accompany residents.
• Schedules lab tests including in-house X-rays and makes out appropriate lab slips.
• Faxes communication to physicians as directed by the charge nurse.
• Maintains physician rounds book and generates physician compliance calendar.
• Stocks and maintains medical supplies in the medication room, and nurses' conference room, and monitors for neatness and overstocking.
• Maintains consultant records for residents and schedules consulting physicians' visits in cooperation with charge nurses.
• Answers telephone, relays messages, and relieves receptionist for break/lunch.
• Prepare for new admissions by following the admission checklist. Completes necessary clerical duties related to admission and discharge of residents.
• Organizes discharge charts and ensures they are complete; files medication and keeps all charts in order and thinned as appropriate.
• Assists in developing procedures to ensure records are properly completed, signed, indexed, etc. before filing.
• Performs misc. duties pertaining to medical records and assisting business office personnel as required/directed.
• Completes assigned duties on nursing units as directed by Charge Nurses.
• Performs other related duties and attends meetings as may be deemed necessary by the Supervisor / Administrator and or Director.

Job description

1. 1. Schedules appointments with physicians or outside agencies and completes necessary paperwork to accompany residents.
2. 2. Schedules lab tests including in-house X-rays and makes out appropriate lab slips.
3. 3. Faxes communication to physicians as directed by the charge nurse.
4. 4. Maintains physician rounds book and generates physician compliance calendar.
5. 5. Stocks and maintains medical supplies in the medication room, and nurses' conference room, and monitors for neatness and overstocking.
6. 6. Maintains consultant records for residents and schedules consulting physicians\' visits in cooperation with charge nurses.
7. 7. Answers telephone, relays messages, and relieves receptionist for break/lunch.
8. 8. Prepare for new admissions by following the admission checklist. Completes necessary clerical duties related to admission and discharge of residents.
9. 9. Organizes discharge charts and ensures they are complete; files medication and keeps all charts in order and thinned as appropriate.
10. 10. Assists in developing procedures to ensure records are properly completed, signed, indexed, etc. before filing.
11. 11. Performs misc. duties pertaining to medical records and assisting business office personnel as required/directed.
12. 12. Completes assigned duties on nursing units as directed by Charge Nurses.
13. 13. Performs other related duties and attends meetings as may be deemed necessary by the Supervisor / Administrator and or Director.