Unit Administrator

Paycom; Village of Irvington (NY); On-site; USD 64,000 - 66,000; Full time

Job summary

Abbott House is seeking an Unit Administrator in Irvington, NY to manage a group home and program delivery for SPDD Department. You will oversee daily operations, ensure therapeutic environments, and supervise residence managers while maintaining regulatory compliance.

The role requires organizing, supervising budgets, and participating in policy and training activities to improve service quality. A Bachelor's degree is preferred and MS Office proficiency is expected.

Qualifications

• Bachelor’s degree preferred.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Interpersonal skills with staff and external partners.

Responsibilities

• Oversee day-to-day operation of the group home.
• Manage programming to meet standards for consumers.
• Ensure regulatory compliance (Medicaid, SS, OPWDD, Abbott House).
• Supervise and direct residence managers with regular reviews.
• Maintain a therapeutic environment aligned with OPWDD guidance.
• Participate in SPDD management meetings and policy updates.
• Hire, monitor budgets, and oversee petty cash for residences.
• Maintain 4 annual visits to each residence during overnight shifts.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Job Location: Irvington, NY 10533, Salary Range: $64,000.00 - $66,300.00 Salary/year,

JOB SUMMARY

The Unit Administrator for the SPDD Department is responsible for both the management and programming of his/her facility. Management is defined primarily as the day-to-day operation of the group home. Programming ensures that acceptable standards are met in the delivery or services to each and every consumer of the group home.

GENERAL RESPONSIBILITIES

• Ensures IRA/ICF compliance to all applicable regulations as outlined by Medicaid, Social Security, OPWDD, and Abbott House.
• Ensures that each residence assigned creates and maintains a therapeutic environment consistent with the guiding philosophy of OPWDD.
• Provides supervision and direction to each assigned residence manager. Regular supervision with each manager will be provided.
• Ensures that each residence is properly supervising and supporting consumers as outlined in the house POPO and consumer specific POPO.
• Provides on-call activities on a rotating basis.
• Ensures that the overall environment in a residence is pleasant, well maintained and within applicable standards and Life Safety codes. Maintains appropriate contact with the maintenance department via E-mail, phone or work order
• Ensures timely follow-up on issues identified.
• Participates as a member of the SPDD management team and attends meetings as requested. Recommends P&P as needed.
• Seek to improve skills by attending trainings and seminars offered.
• Monitor, review and approve Petty Cash budgets for each assigned residence. Recommends approval of purchase orders for assigned residences.
• Oversees hiring process for assigned residences.
• Is highly visible to the houses assigned. Unannounced and announced visitations will be evident on a regular basis. This would include 4 visits yearly to each residence on the over night awake shift. Visitations to the houses are on a flexible schedule with emphasis on being available to direct support staff and consumers.
• Ensures follow-up to committee recommendations including SRC and HRC.
• Oversees the residential habilitation process including creation of goals, methodology, implementation, and documentation in accordance with appropriate standards.
• Represents Abbott House in the community, at meetings and as such does so in a professional manner.
• Any other duties as assigned by the Director of SPDD.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. An employee in this position is regularly required to stand; walk, use hands and fingers, handle, or feel objects; reach with hands and arms; talk and listen, and taste or smell. The employee frequently is required to walk. The employee is occasionally required to keep balance and stoop, kneel, crouch, or crawl.

• Computer – The Administrative Assistant to the Executive Office must be able to use a computer and able to learn software programs
• Office Equipment- The Administrative Assistant to the Executive Office is required to operate a fax, copier, scan, and other office equipment.
• Communication - The Administrative Assistant to the Executive Office needs to be able to speak, read and write fluently in the English language
• Writing - The Administrative Assistant to the Executive Office must be able to write in the English language using correct spelling, grammar, punctuation, etc.
• Driving - The Administrative Assistant to the Executive Office must have a valid Driver’s License and a clean driving record. Driving agency vehicles is a requirement.
• Lifting - The Administrative Assistant to the Executive Office may frequently lift 0-25 lbs., occasionally lift 25-50 lbs., and rarely lift over 50 lbs.
• Push/Pull - The Administrative Assistant to the Executive Office may frequently push/pull 0-25 lbs. of force, occasionally push/pull 26-45 lbs. force, and rarely push/pull over 45 lbs.
• Sitting, Standing and Walking – The Administrative Assistant to the Executive Office will be required to sit, stand and walk throughout the work day.
• Stooping -The Administrative Assistant to the Executive Office may occasionally stoop. This is defined as bending body downward by bending spine at the waist.
• Kneeling -The Administrative Assistant to the Executive Office may occasionally kneel. This is defined as bending legs at knees to come to rest on knee(s).
• Crouching - The Administrative Assistant to the Executive Office may occasionally crouch. This is defined as bending body downward and forward by bending spine and legs.

Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee frequently works in an office environment. The noise level in the work environment is usually moderate due to talk and movement of the program participants and other co- workers. The noise level can increase on occasion due to yelling or screaming by the participants of the programs.

QUALIFICATIONS

• Bachelor’s degree preferred.
• Excellent organizational skills that reflect ability to multitask efficiently with attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and capacity to build relationships and interact appropriately with staff, board members and external partners.
• Ability to handle confidential matters with discretion.
• Must be proficient in Microsoft Office applications (Word, Outlook, Excel and PowerPoint).