Unit Administrative Asst - Full Time - Day

Houston Methodist; Houston (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading healthcare provider in Houston is seeking a Unit Administrative Assistant to support the interprofessional team in delivering high-quality care. This entry-level position involves managing patient communications, coordinating administrative tasks, and ensuring efficient unit operations. Candidates should possess a high school diploma and effective communication skills. Previous healthcare experience is preferred, and proficiency in English is necessary. Full-time employment with competitive benefits is offered.

Qualifications

• Two years of secretarial/office experience or patient care.
• Prior health care experience and/or medical terminology preferred.

Responsibilities

• Provides prompt and personalized service to all patients.
• Organizes the unit workflow and manages multiple ongoing priorities.
• Coordinates requests to Facilities Management as needed.

Skills

Effective communication skills

Proficient in English

Ability to operate equipment

Highly proficient computer application skills

Education

High School diploma or equivalent

Job description

Unit Administrative Asst - Full Time - Day

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Come lead with us at Houston Methodist Hospital. The Unit Administrative Assistant (UAA) position performs key functions that support the interprofessional team in delivering high quality, cost-effective care. The UAA assists with the process for transfers or transport for procedures, employs effective communication skills in all interactions, and promotes excellent customer relations. The UAA provides prompt and personalized service to all patients, responding to the nurse call system as appropriate, contacting nursing personnel, and following through with meeting patient needs. The UAA oversees multiple priorities, maintains an orderly environment, and maintains competency requirements for computer medical terminology and other job-related functions, while practicing Patient and Family Centered Care in concert with Houston Methodist ICARE values: Integrity, Compassion, Accountability, Respect, and Excellence.

FLSA Status

Non‑exempt

Qualifications

Education

• High School diploma or equivalent education (e.g., GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

Experience

• Two years of secretarial/office, college/vocational training or patient care
• Prior health care experience and/or medical terminology preferred

Licenses and Certifications

• Required: BLS – Basic Life Support or Instructor (AHA)
• Preferred: (none listed)

Skills and Abilities

• Demonstrates skills and competencies necessary to safely perform the assigned job, determined through ongoing skill, competency assessments, and performance evaluations.
• Proficient in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security.
• Ability to effectively communicate with patients, physicians, family members, and co-workers in a manner consistent with a customer service focus and application of positive language principles.
• Ability to operate and troubleshoot equipment (fax, PC, printers, telephones, etc.).
• Highly proficient computer application skills.

Essential Functions

People Essential Functions

• Provides prompt and personalized service to all patients. Responds to the nurse call system, contacts nursing personnel as appropriate, and follows through with meeting patient needs. Answers incoming telephone calls for the unit and transfers as appropriate. Facilitates and supports effective throughput with timely communication. Greets patients and visitors to the unit, assisting with directions, information and guidance.
• Communicates in a positive and effective manner to all health care team members and reports pertinent patient care and family data in a comprehensive and unbiased manner. Escalates issues to staff and leadership as needed. Uses time efficiently, consistently offers assistance, and responds positively to requests for assistance from other team members.
• Provides contributions towards improvement of department scores for turnover/retention/employee satisfaction on unit‑based scorecard, i.e., peer‑to‑peer accountability.

Service Essential Functions

• Organizes the unit workflow, paperwork as needed, pro-actively problem-solves, anticipating needs, and managing multiple ongoing priorities with minimal supervision. Pulls/prints daily reports per unit standard, which may include daily shift report, charge nurse reports, handoff reports and/or My Daily Care Plan.
• Coordinates the requests to Facilities Management/Maintenance and Biomed regarding department needs or broken equipment. Rounds through the unit, per unit expectations, to check for environmental or equipment needs, and other assistance that may be needed. Serves as an in-house courier which may include retrieving blood, hand-delivering labs, tele boxes, etc.
• Assists with calls to physicians and their office, bed management, transfer services or other floors, coordinating with Operations Administrator as needed. Assists with the process for transfers or transport for procedures. Follows up calls for tests and procedures as directed by the nurse as appropriate. Removes the patient from the system upon discharge or transfer.
• Role models skills, through peer-to-peer accountability, to contribute towards improving department score for patient satisfaction on unit‑based scorecard.

Quality/Safety Essential Functions

• Monitors and addresses noise level of unit to improve or impact patient satisfaction. Responds to patient calls promptly.
• Reports observations, conditions and problems of patients to licensed personnel to achieve desired patient outcomes. Provides for the privacy of patients and families, keeping the safety of the patient in mind.
• Contributes towards improving quality and safety scores on the unit‑based scorecard, through peer‑to‑peer accountability. Supports initiatives to prevent conditions such as pressure injuries, patient falls and hospital‑acquired infections.

Finance Essential Functions

• Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime. Utilizes time efficiently and helps other team members.
• Monitors and orders supplies to maintain par levels, including all forms needed for the unit, notifying leadership when supplies are reaching a shortage. Uses resources efficiently; does not waste supplies.
• Assists with patient and staffing needs (floats) across the service line or hospital within the scope of their role or validated competencies.

Growth/Innovation Essential Functions

• Offers innovative solutions through participation in performance improvement projects and shared governance activities. Follows up on action items as necessary to ensure completion of assignments.
• Identifies and assumes responsibility of own learning needs, consults with healthcare team experts and seeks continuing education opportunities to meet those needs. Completes and updates the individual development plan (IDP) on an ongoing basis. Ensures own career discussions occur with appropriate management.

Supplemental Requirements

Work Attire

• Uniform: Yes
• Scrubs: No
• Business professional: No
• Other (department approved): Yes

On‑Call*

• Note that employees may be required to be on‑call during emergencies (i.e., disaster, severe weather events, etc.) regardless of selection below.
• On Call*: No

Travel**

• Travel specifications may vary by department**
• May require travel within the Houston Metropolitan area: No
• May require travel outside Houston Metropolitan area: No

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Hospitals and Health Care