Unit Admin/Specialist Casual

Rutgers University; New Brunswick (NJ); On-site; USD 80,000 - 100,000; Part time

Job summary

An established institution is seeking a Unit Admin/Specialist Casual to support the Learning Centers. This role involves administrative tasks such as onboarding new employees, scheduling, and payroll preparation. The ideal candidate will excel in communication and organizational skills, and have a strong proficiency in MS Office, particularly Excel. Join a dynamic team at a leading university that values diversity and offers a supportive work environment. This part-time position allows for flexible hours and the opportunity to contribute to a meaningful educational program.

Qualifications

• Bachelor's degree or equivalent experience required.
• Experience as a Learning Assistant preferred.

Responsibilities

• Provide administrative support for onboarding and scheduling.
• Assist in improving the LA Program Canvas site and content creation.
• Track availability forms and communicate with peer leaders.

Skills

Strong writing skills

Organizational skills

Communication skills

Computer literacy with MS Office

Excel proficiency

MS Forms proficiency

Education

Bachelor's degree in a related field

Job description

Position Details

Position Information

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Recruitment/Posting Title	Unit Admin/Specialist Casual
Posting Number	25TM0172
Department	Learning Centers
Overview
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Unit Admin/Specialist Casual for Learning Centers. Reporting directly to the Senior Program Coordinator of the LA Program, the Unit Admin for the LA Program will provide administrative support by onboarding employees, scheduling appointments, preparing payroll and other administrative duties. Among the key duties of this position are the following: Collects availability from peer leaders, track the status of the forms and communicate with peer leaders when follow-up is required. Assists the Sr. Program Coordinator in reviewing and improving LA Program Canvas site including accessibility compliance, site design, content creation, help to create asynchronous video Tutorials, and assist with recruitment and community building event. This position in in-person and needed to work Tuesday, Wednesday and Thursday. Provides administrative support for the Learning Assistant Program by onboarding new employees, scheduling appointments, and preparing payroll, and other administrative tasks related to the program. Collaborates with the Sr. Program Coordinator of the LA Program in collecting availability from peer leaders and scheduling them appropriately for the coming Fall 2025 semester. Coordinates with the Sr. Program Coordinator in drafting, finalizing, and distributing availability forms to incoming peer leaders. Tracks availability form status and communicates with peer leaders regarding outstanding availability to ensure timely collection of completed forms. Assists Sr. Program Coordinator with drafting preliminary schedules for incoming peer leaders for the Fall 2025 semester. Tracks scheduling status, such as when schedules are ready to be drafted, are in progress, have been finalized, and are prepared to be distributed to assigned peer leaders. Helps Sr. Program Coordinator troubleshoot peer leader availability issues and make scheduling adjustments as necessary. Reviews and Improves LA Program Canvas site including accessibility compliance, site design, content creation. Creates asynchronous video tutorials to be posted on the Canvas site for incoming peer leaders. These tutorials will cover relevant topics such as navigating Canvas, entering timesheets, creating Absence & Coverage form entries, and other day-to-day tasks that peer leaders should be briefed on prior to starting their position in the Fall 2025 semester. Program recruitment and community building event planning.
Position Status	Part Time
Hours Per Week	Up to 19.5
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Position Salary	$26.85/hourly
Payroll Designation	PeopleSoft
Benefits
Terms of Appointment	Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
Certifications/Licenses
Preferred Qualifications	Multiple years of experience working as a Learning Assistant (either consecutively or nonconsecutively).
Required Knowledge, Skills, and Abilities	Strong writing, organizational, and communication skills, as well as computer literacy with MS Office, particularly Excel and MS Forms.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Open Date	05/05/2025
Posting Close Date	05/14/2025
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement