Underwriting Administrative Assistant

UFG Insurance; Cedar Rapids (IA); Hybrid; USD 30,307 - 39,950; Full time

Job summary

UFG Insurance in Cedar Rapids, IA, is seeking an Underwriting Administrative Assistant to provide direct and comprehensive administrative support to leadership to keep the department running efficiently. This role requires high attention to detail, confidentiality, and the ability to handle multiple tasks with accuracy under pressure.

You will manage complex calendars and travel for assigned staff, draft communications, assist with expense management and budget planning, and coordinate meetings

Qualifications

• 5+ years administrative/insurance experience preferred.
• High degree of trustworthiness and confidentiality.
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint) skills.
• Ability to manage changing travel itineraries and busy calendars.
• Proficient in Concur system.
• Experience reviewing and preparing expense reports for leaders.

Responsibilities

• Draft, review, and execute communications on behalf of leaders.
• Assist with expense management & budget planning as needed.
• Act as point of contact for policies, IT, and vendors.
• Provide professional support and manage ad-hoc projects and events.
• Create presentations with strategy and data for leadership.
• Coordinate calendars, travel arrangements, and expense reports.
• Organize meetings, prepare agendas, and distribute notes.

Skills

Calendar management

Travel coordination

Executive support

Communication

Confidentiality

Microsoft Office

Concur

Tools

Microsoft Office

Concur

SharePoint

Teams

Job description

Cedar Rapids, Hybrid
Cedar Rapids, IA, USA

Description

The Underwriting Administrative Assistant is responsible for providing direct and comprehensive administrative support to leadership to maintain efficient operation of the department. This position must be committed to completing a wide variety of tasks with strong attention to detail, accuracy, and follow-through. The admin contributes to the success of the business by providing personalized and timely support, thus allowing leadership and teams to focus on decision-making and strategic responsibilities

Responsibilities

• Draft, review, and execute communications on behalf of leaders.
• Assist with expense management & budget planning as needed.
• Act as point of contact for various company policies and teams including workplace environment and IT.
• Act as point of contact for various vendors.
• Provide a high level of professional support which includes a balance of experienced administrative work, as well as ongoing ad-hoc project and business initiatives such as planning meetings and events, tracking deliverables and pulling and manipulating routine reports.

Projects and reports

• Create presentations that include strategy, data, and other complex information in an easy to digest format for a variety of a
• Responsible for on-brand documentation preparation and distribution.
• Compiles moderately complex reports as needed.

Meeting and event preparation and facilitation

• Schedule and organize meetings and events.
• Prepare materials and agendas for meetings, take and distribute meeting notes, and handle information requests.
• Organization and facilitation of presentations and meetings to include running the technology, leading introductory segments

Calendar and travel

• Coordinate calendars, schedule, travel arrangements, and expense reports for assigned staff.
• Manage complex calendar logistics and ensure that schedules are optimized.
• Prioritize conflicting needs with efficiency and precision.
• Build and execute travel arrangements including travel agendas, accommodations and meeting space options.

Qualifications

Education

Experience

• 5+ years administrative/insurance experience preferred

Knowledge, skills & abilities

• High degree of trustworthiness and confidentiality.
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint) skills.
• Familiarity with MS Loop, Bookings, Planner, or To Do is a plus.
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly.
• Proficient in Concur system.
• Experience reviewing and preparing expense reports for leaders.
• Knowledge and understanding of intricate domestic and international travel planning.
• Ability to perform in a fast-paced and high-pressure environment.
• Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders.
• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
• Ability to follow policies, procedures, and regulations.
• Ability to handle confidential material in a professional manner.
• Strong attention to detail and accuracy skills.
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important.

Working Conditions

• Willingness to work on-site at stated location on the job opening.
• Ability to work outside of regular business hours as needed.
• General office environment.

Pay Transparency Statement

UFG Insurance is committed to fair and equitable compensation practices. The base salary range for this position is $22.00 - $29.00 hourly, which represents the typical range for new hires in this role. Individual pay within this range will be determined based on a variety of factors, including relevant experience, education, certifications, skills, internal equity, geography and market data.

In addition to base salary, UFG Insurance offers a comprehensive total rewards package that includes:

• Annual incentive compensation
• Accident, critical Illness & short-term disability insurance
• Retirement plans with employer contributions
• Generous time-off program
• Programs designed to support the employee well-being and financial security.

This pay range disclosure is provided in accordance with applicable state and local pay

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.