Undergraduate Research Program Manager, Office of Citizen Scholar Development

University of Virginia; Charlottesville (VA); On-site; USD 68,000 - 78,000; Full time

Job summary

University of Virginia's Office of Citizen Scholar Development seeks an experienced program administrator to manage USOAR and UVA research funding opportunities, helping students turn ideas into action.

You will organize the Undergraduate Research Symposium, support the UVA Research Showcase, and maintain data and LMS applications to inform program improvements. Excellent communication and project-management skills are essential for success.

Qualifications

• Bachelor’s degree required.
• 2 years relevant experience required.
• Strong communication and organizational skills are essential.
• Ability to learn LMS and application management systems.
• Ability to manage multiple projects with fluctuating workload.

Responsibilities

• Manage the USOAR program and research funding opportunities.
• Organize UVA Undergraduate Research Symposium in spring and UVA Research Showcase in fall.
• Maintain and update web materials and internal application management system; analyze data for reporting.

Skills

Oral & written communication

Organizational skills

Analytical skills

Project management

Mentoring

Professionalism

Education

Bachelor’s degree

Tools

SmarterSelect

Smartsheet

Database management

Job description

The Office of Citizen Scholar Development is home to fellowships and undergraduate research at the University of Virginia. We are concerned with the personal, social, intellectual, and professional development of UVA students and alumni as citizens and scholars. Dedicated to fairness and accessibility, we provide students with accurate information; guide them through reflection and discernment; equip them to seek wise counsel and healthy mentoring relationships; challenge them to articulate goals, to think, and then to act; and support them in pursuing outstanding opportunities to further their development.

Primary Responsibilities

• Administration: Manage the Undergraduate Student Opportunities in Academic Research (USOAR) Program and the several research funding opportunities offered by the office; organize and help execute the annual UVA Undergraduate Research Symposium in the spring and the UVA Research Showcase in the fall; manage the unit’s internal application management system; coordinate the use of the undergraduate research opportunities portal; maintain and update web materials; maintain, clean, and analyze program data for reporting and program improvements.
• Teaching: Facilitate two sections of the Introduction to Academic Research I & II course series for USOAR and collaborate with instructional team to support its improvement.
• Outreach & Advising: Facilitate workshops, programs, and talks to promote understanding of undergraduate research and equip interested students to participate; collaborate with staff to prepare written communications to increase student and faculty awareness of opportunities; advise students in discerning fit and pursuing opportunities; host drop‑in hours.
• Other: Perform additional duties as assigned to support the mission of the office.

Minimum Qualifications

• Education: Bachelor’s degree required.
• Experience: 2 years relevant experience required.

Preferred Qualifications

• Some graduate study or degree in academic discipline
• Experience with research and broad understanding of disciplines and methods of research
• Excellent oral and written communication skills
• Excellent organizational, technical, and analytical skills relevant to administration and program management and evaluation; ability to learn and master relevant LMS and application management systems
• Ability to manage multiple projects with competing timelines, to perform effectively with a fluctuating workload, and to generate creative problem‑solving approaches
• Ability to educate and mentor in small groups and one‑on‑one settings
• Demonstrated commitment to upholding the dignity of all students, faculty, and staff with whom they work
• Willingness and eagerness to learn and grow individually and as part of the office staff
• Demonstrated maturity, wise decision‑making, and professionalism

Desired Skills & Qualifications

• Experience with SmarterSelect, Smartsheet, and/or database management
• Experience with one or more other higher‑education experiential learning opportunities, such as fellowships, study abroad, advising for graduate and professional education, or community engagement
• Demonstrated experience teaching or mentoring

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Salary Range

The anticipated hiring range is $68,000–$78,000, commensurate with education and experience.

Position Type & Work Location

This is an exempt level, benefited position located in Charlottesville, VA.

Work Arrangement

This position must be performed fully on site.

About UVA

To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

We anticipate a start date as soon as possible in the summer/fall of 2026. All applications received by July 29, 2026 will be reviewed, but the position will remain open until filled.

Additional Requirements

Background checks will be conducted on all new hires prior to employment.

Visa Sponsorship

This position will not consider candidates who require immigration sponsorship now or in the future.

Contact

Department Contact: Andrus G. Ashoo, Director of the Office of Citizen Scholar Development, [e-mail]

Recruiter Contact: Jessica Russo, Senior Recruiter, [e-mail]

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment.