Undergraduate Research Opportunity Center Coordinator

CSU Fullerton Auxiliary Services Corporation (\"ASC\"); Fullerton (CA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life insurance

Retirement plan

Vacation

Sick leave

Holiday

Tuition reimbursement

Credit union

Job summary

CSU Fullerton Auxiliary Services Corporation (ASC) is seeking a proactive Coordinator to support the Undergraduate Research Opportunity Center (UROC). You will manage student research programs, travel grants, and campus outreach, serving as the main contact for students, faculty mentors, and partners.

Responsibilities include handling applications, tracking awards, budgeting assistance, and coordinating events and programs within a diverse university environment.

Qualifications

• Minimum four years of progressive experience in general office, clerical, administrative, or program support work.
• Thorough knowledge of administrative office practices and procedures.
• Strong written and oral communication skills.
• Ability to learn university systems including application, event-registration, purchasing, travel, and timekeeping platforms.
• Ability to organize, prioritize, and manage multiple deadlines with discretion and professionalism.

Responsibilities

• Coordinate administrative implementation of UROC student research programs, funding opportunities, and related initiatives.
• Coordinate application intake, processing, and tracking; monitor submissions for completeness.
• Manage travel grants, conferences, and campus events support.
• Track awards, participation, and post-award requirements; prepare reports for the UROC Director.
• Provide excellent customer service and act as primary contact for students, mentors, and campus partners.

Skills

Administrative support

Communication skills

MS Office (Excel, Outlook)

Data tracking

Time management

Education

Bachelor's degree (preferred)

Tools

Excel

Outlook

Info Ready

Job description

The Office of Research and Sponsored Programs (ORSP) supports faculty research, scholarship, creative activities, and sponsored projects that advance the University's educational and service mission. Within ORSP, the Undergraduate Research Opportunity Center (UROC) serves as a campus-wide central hub for undergraduate research, scholarship, and creative activities (RSCA), supporting both disciplinary and interdisciplinary, as well as curricular and co-curricular, engagement.

UROC promotes undergraduate participation in RSCA, raises awareness of its contribution to student success, connects students with faculty-mentored research opportunities, provides resources and funding support, and showcases student accomplishments across the University. The Coordinator provides administrative and programmatic coordination for UROC and supports the UROC Director in delivering student research programs and services. The position serves as a key point of contact for students, faculty mentors, campus partners, and external conference or program contacts. The successful candidate will be highly organized, service-oriented, detail-focused, collaborative, and able to manage multiple deadlines while communicating professionally with a diverse university community.

*Please be aware that funding for this position is awarded through a Grant/Contract over a specified period. Employment for this position beyond current Grant/Contract funding is contingent upon continued funding or new Grant/Contract.

Student Research Program and Application Coordination

• Coordinates the administrative implementation of UROC student research programs, funding opportunities, and related initiatives, including student research awards, research stipends, travel grants, and other campus-wide opportunities.
• Supports the development, release, and administration of program announcements and application calls; maintains application timelines, eligibility information, submission instructions, forms, and program records.
• Coordinates application intake and processing through Info Ready or other designated platforms; monitors submissions for completeness, communicates with applicants regarding missing information or procedural requirements, and maintains accurate application records.
• Tracks award acceptance, required documentation, student participation, expenditures, and post-award requirements.
• Responds to routine questions from students and faculty about program requirements, deadlines, application procedures, award conditions, and available UROC resources; refers policy or exception requests to the UROC Director.

Student Travel and Conference Support

• Coordinates the administrative process for UROC-supported student travel grants, including application intake, eligibility and documentation tracking, award communications, travel documentation, expense records, and post-travel reporting.
• Provides logistical and administrative support for student participation in campus, CSU-wide, regional, and national research conferences and competitions, including registration coordination, presenter information, travel arrangements, and communication with conference organizers.
• Maintains records of student applicants, awardees, conference participation, presentations, travel support, and completed post-travel requirements.

Faculty, Student, and Campus Outreach

• Serves as primary administrative contact for students, faculty mentors, and academic departments seeking information about UROC programs and undergraduate RSCA opportunities.
• Coordinates outreach and distribution of UROC announcements, funding calls, workshops, conference opportunities, and student success stories across campus.
• Provides courteous, timely, and accurate customer service; responds to inquiries, identifies the appropriate campus resource, and escalates complex or sensitive matters to the UROC Director.

Events, Workshops, and Research Showcases

• Coordinates the planning and logistical execution of UROC workshops, information sessions, faculty and student meetings, training activities, and research events.
• Provides administrative and event support for UROC-sponsored research showcases, student research competitions, symposiums, conferences, and other CSU-wide, regional, and national events as applicable.
• Coordinates event logistics such as scheduling, room reservations, registration, catering, supplies, signage, presentation materials, volunteer assignments, participant communications, and day-of-event support.
• Assists with collecting presenter information, abstracts, posters, presentation files, photographs, attendance, evaluations, and other materials needed to document and promote student research.

Office Administration, Budget, and Student Employee Coordination

• Supports the daily operations of UROC, including office scheduling, calendars, correspondence, records management, meeting coordination, purchasing, travel arrangements, and general administrative support.
• Maintains accurate program and office files, databases, spreadsheets, contact lists, application records, award records, and other documentation in accordance with University and ORSP procedures.
• Assists the UROC Director with monitoring program budgets, tracking funding allocations and expenditures, processing purchasing and payment documentation, reconciling records, and preparing budget summaries.
• Coordinates administrative aspects of hiring, onboarding, scheduling, training, and timekeeping for UROC student assistants; assigns and monitors routine tasks under the direction of the UROC Director.
• Maintains office supplies and equipment, coordinates service requests as needed, and helps ensure that UROC's physical and administrative operations are organized and responsive.

Communications, Marketing, and Digital Content

• Drafts and edits program announcements, emails, newsletters, flyers, and other communications promoting UROC programs and student research accomplishments.
• Coordinates the preparation and distribution of promotional materials for application cycles, workshops, conferences, award announcements, and research events.
• Collects and organizes student profiles, project descriptions, photographs, testimonials, and other approved content to highlight undergraduate RSCA and its impact.

Data Collection, Reporting, and Committee Support

• Collects, verifies, organizes, and maintains data on program applications, student participation, awards, travel grants, conference presentations, events, and other UROC activities.
• Prepares spreadsheets, summaries, charts, correspondence, and draft narrative information for internal reports, annual reporting, presentations, assessments, and other requests from the UROC Director.
• Maintains appropriate confidentiality and exercises sound judgment when handling student records, personnel information, award information, and other sensitive or restricted materials.

OTHER DUTIES:

• Other duties related to the mission and operations of UROC as assigned.

• Minimum four (4) years of progressively responsible experience in general office, clerical, administrative, or program support work, or an equivalent combination of education and experience consistent with applicable classification requirements.
• Thorough knowledge of administrative office practices and procedures
• Strong written and oral communication skills
• Ability to use Microsoft Office applications, particularly Excel and Outlook, Adobe Acrobat, and other office productivity and database systems.
• Ability to learn and use university systems, including application, event-registration, purchasing, travel, and timekeeping platforms.
• Ability to organize, prioritize, and independently manage multiple assignments and deadlines; maintain accurate records and databases; collect, track, and summarize program data; draft correspondence and routine reports; interpret and apply established policies and procedures; exercise sound judgment when procedures require clarification; and work effectively with students, faculty, staff, administrators, and external contacts.
• Demonstrated commitment to customer service, discretion, teamwork, and an inclusive and respectful work environment.

PREFERRED QUALIFICATIONS:

• Experience working in higher education, student services, academic programs, or a university administrative office.
• Experience coordinating student programs, scholarships, grants, travel awards, conferences, workshops, or campus events.
• Experience tracking program budgets, processing purchasing or travel documentation, and preparing spreadsheets or reports; strong Excel skills.
• Experience coordinating or supervising student employees.

EDUCATION:

• Minimum High School Diploma or equivalent.
• Bachelor’s degree from an accredited college or university, preferred.

PHYSICAL DEMANDS:

Prolonged sitting in front of computer. Walking, talking, hearing, pulling, bending, may carry 10-15 pounds of objects/material, not exposed to extreme noise level, use hands to finger, handle, or feel, reach with hands or arms, stoop, kneel, taste or smell.

BENEFITS:

• Health
• dental
• vision
• life
• health care flex plan
• LTD
• vacation
• sick leave
• holiday
• credit union
• tuition reimbursement
• retirement plan with company match

All benefits will be administered according to policies and/or procedures.

APPLICATION PROCEDURE:

CSU Fullerton, Auxiliary Services Corporation (ASC) is an Equal Opportunity/Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at [phone].

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position.