Undergraduate Programs Administrator

Rice University; Houston (TX); On-site; USD 60,000 - 74,000; Full time

Job summary

Rice University seeks an Undergraduate Programs Administrator to manage front-office operations for multiple interdisciplinary programs within the Office of the Dean of Humanities and Arts. You will support faculty, students, and external partners; coordinate courses, events, and outreach, and maintain program websites and social channels.

Ideal candidates will have strong written and spoken communication, budget awareness, and the ability to manage several projects simultaneously in a

Qualifications

• Bachelor's Degree required.
• Two or more years of related experience required.
• Ability to develop and initiate new strategies.
• Advanced problem-solving skills.
• Strong verbal and written communications skills.
• Ability to work under pressure and manage multiple projects simultaneously.
• Strong organizational and time management skills.
• Advanced knowledge of Microsoft Office suite.
• Strong data analysis skills.
• Ability to work independently and as part of a team to meet deadlines.
• Adept at problem solving and contingency planning.
• Strong client service orientation and attention to detail.
• Ability to oversee and direct staff.
• Knowledge of budgeting and financial planning.

Responsibilities

• Administers the daily operations of assigned programs under guidance.
• Conducts research, analyzes data, identifies trends and builds reports.
• Monitors budgets and develops long-term budget plans.
• Develops and implements outreach plans, including communications, events, and conferences.
• Provides faculty, staff and student support related to the program(s).
• Assists with student recruitment, records, and curriculum support.
• Designs and processes course and outreach materials in digital and print formats.
• Maintains program websites and social media accounts.
• Performs other duties as assigned.

Skills

Verbal communication

Written communication

Budget management

Data analysis

Time management

Organization

Problem solving

Staff supervision

Project coordination

Team collaboration

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Job Description

Position Summary:

The Undergraduate Programs Administrator supports a number ofinterdisciplinary programs that are housed in the Office of theDean of Humanities and Arts. They are responsible for all frontoffice functions and serves as the problem-solving point person fora variety of matters. They also support program faculty, s/hecoordinates many of the administrative functions, and specialevents activities. This position also provides website management.They are the first point of contact, representing the programs tointernal and external contacts.

The Undergraduate Programs Administrator interacts on a daily basiswith faculty, students, visitors, other university staff, andvarious individuals and organizations outside RiceUniversity.

The Undergraduate Programs Administrator provides support to theprogram directors and assists the with tasks that include, but arenot limited to: General Announcements, course offerings and courseschedules.

Ideal Candidate Statement:

Ideal candidates should have strong verbal and writtencommunication skills, basic knowledge of managing budgets, theability to work well under pressure and manage multiple projectssimultaneously.

Workplace Location:

On campus position: This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440 , workarrangements may be subject to change.

Hiring Range:

This exempt position is benefits-eligible and has an expected minimum salary of $67,000 annually (dependent onexperience and qualifications).

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor's Degree
  • In lieu of the education requirement, additional relatedexperience, above and beyond what is required, on an equivalentyear for year basis may be substituted
• Two or more (2+) years of related experience
  • In lieu of the experience requirement, additional relatededucation, above and beyond what is required, on an equivalentyear-for-year basis may be substituted
• Skills
  • Ability to develop and initiate new strategies
  • Advanced problem-solving skills
  • Strong verbal and written communications skills
  • Ability to work well under pressure and manage projectssimultaneously
  • Strong organizational and time management skills
  • Advanced knowledge of Microsoft Office suite
  • Strong data analysis skills
  • Ability to work independently and as part of a team to meetexpected deadlines and schedules
  • Adept at problem solving, creating contingency plans andhandling issues when necessary
  • Strong client service orientation and attention to detail
  • Ability to develop complex or multiple program partnerships andfunding sources
  • Ability to oversee and direct staff
  • Knowledge of managing budgets and developing financialplans

Preferences:

• University experience

Essential Functions:

• Administers the daily operations of assigned programs withgeneral guidance by the directors and a senior staff member
• Conducts research, analyzes data, identifies trends anddevelops reports
• Monitor budgets and the development of longer terms budgetplans
• Recommends and implements outreach plans, includingcommunications, events, marketing, conferences, etc.
• Provides support to faculty, staff and students as related tothe program(s)
• Assists with student recruitment, student records, curriculumsupport, coordinating the accreditation process
• Designs and processes course and outreach materials both indigital and hard copy formats
• Monitors and maintains program websites
• Maintains social media accounts
• Performs all other duties as assigned

Additional Functions:

• Processes faculty reimbursements
• Processes procurement requests such as student awards,non-employee travel reimbursements, and honoraria for guestspeaker.
• Supervises student assistants

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values : Mission and Values | Rice University

Rice University is committed to ensuring Equal EmploymentOpportunity and welcoming the fullness of diversity into ourcandidate pools. Rice considers qualified applicants for employmentwithout regard to race, color, religion, age, sex, sexualorientation, gender identity, national or ethnic origin, geneticinformation, disability, or protected veteran status. Rice provides reasonable accommodations to qualified persons withdisabilities. If an applicant requires a reasonable accommodationfor any part of the application or hiring process, please get intouch with Rice University’s Human Resources Office via email [e-mail] for support.