Undergraduate Program Assistant

University of Michigan; Ann Arbor (MI); Hybrid; USD 42,000 - 52,000; Full time

Job summary

The Undergraduate Program Assistant position at University of Michigan, Chemistry Department, supports student recruitment, introductory course coordination and event management. You will report to the Undergraduate Program Manager and help ensure smooth operations of the undergraduate program.

Responsibilities include updating schedules, tracking transfer credits, coordinating events, assisting with outreach and communications, and providing back-up support to emails and walk-in visitors.

Qualifications

• High school diploma or equivalent required; an associate degree is desired.
• 2-4 years of professional non-student experience in an administrative setting.
• Must have high-level proficiency, speed and accuracy with Excel, Word and Google Suite.

Responsibilities

• Assist with overall function of the Undergraduate Program, such as curriculum and course setup functions, including updating schedules, evaluating transfer credits, and tracking research activities.
• Coordinate undergraduate program events.
• Assist with outreach, recruitment and alumni events, communications and tracking.
• Track enrollment and waitlist trends for courses.
• Provide back-up support including responding to emails from shared inboxes and assisting with walk-in traffic.

Skills

Excel

Word

Google Suite

Education

High school diploma or equivalent

Associates degree preferred

Job description

• Coordinate undergraduate program events.

Who We Are

About The Department Of Chemistry

• Treating others with dignity and respect, without discrimination.


• Welcoming and valuing every person's opinion and contribution.


• Providing every member of our community the opportunity to thrive.


• Listening, learning, assessing, and continually working to improve our community.


• Building an environment that reflects these values requires a concerted effort from all parties involved, including departmental leadership, faculty, staff, postdocs, and students at every level. Together we make up a team that will advance our common goals. We will ensure a safe, inclusive, and welcoming environment for our community members.

For more information about Michigan Chemistry please see: https://lsa.umich.edu/chem

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Job Summary

The Undergraduate Program Assistant serves in support of the Undergraduate Program, supporting student recruitment, introductory course coordination and event management. You will report to the Undergraduate Program Manager.

Responsibilities

• Assist with overall function of the Undergraduate Program, such as curriculum and course setup functions, including updating schedules, evaluating transfer credits, and tracking research activities.


• Coordinate undergraduate program events.


• Assist with outreach, recruitment and alumni events , communications and tracking.


• Track enrollment and waitlist trends for courses.


• Provide back-up support including responding to emails from shared inboxes and assisting with walk-in traffic.


• A full job description is available here.

Required Qualifications

• High school diploma or equivalent, an associates degree is desired


• 2-4 years of professional non-student experience in an administrative setting.


• Must have high-level proficiency, speed and accuracy with Excel, Word and Google suite.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future.

Benefits Include

• Generous time off (Vacation, Holidays, Season Days)


• A retirement plan that provides two-for-one matching contributions with immediate vesting


• Many choices for comprehensive health insurance


• Life insurance


• Long-term disability coverage


• Flexible spending accounts for healthcare and dependent care expenses


• Flexible Work Program

Modes of Work

You will be eligible for 1-2 days of remote work per week after a 6 month onboarding plan. You will need flexibility to accommodate peak periods of exam management and registration. These peak periods may result in shifts in start and end times during the week. Additionally, there will be a handful of weeks with reduced availability for remote work. Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

The salary range for this position is $41,600.00 - $52,000.00. Please note a higher salary may be offered based on equity and the selected candidate's experience.

As one of the world's great liberal arts and sciences colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.

Union Affiliation

This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.