UIUC Administrative Assistant

Cow Creek Band of The Umpqua Tribe of Indians; Canyonville (OR); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Nesika Medical, Dental, Vision, Presc.

Short Term/Long Term Disability

401K – Tribal Contribution

Years of Service Recognition

Job summary

Umpqua Indian Utility Cooperative is seeking a dedicated UIUC Administrative Assistant to support the General Manager with scheduling, coordination, and clerical tasks. This full-time, on-site position emphasizes confidentiality and multi-priority management in a tribal administration setting.

The role requires a high school diploma or GED (Associates degree preferred) and at least 2 years in an administrative assistant role, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• High School diploma or GED required.
• Associates Degree preferred.
• 2 years’ experience in Administrative Assistant role.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and confidentiality.

Responsibilities

• Provides administrative coordination for the General Manager, including scheduling and calendar management.
• Arrange repairs and utilities for the property and generate utility work orders.
• Purchase office and job supplies; maintain SDS records and current documentation.
• Assist in planning meetings and departmental functions; route calls and visitors.
• Perform data entry, filing, mail distribution, and document preparation.
• Maintain confidential information and support process improvements.
• Handle multiple priorities in a dynamic environment.

Skills

Communication skills

Microsoft Office proficiency

Education

High School diploma or GED

Associates Degree, Preferred

Job description

Job Posting: UIUC Administrative AssistantJob DescriptionUmpqua Indian Utility Cooperative is excited to announce an opening for a dedicated and professional UIUC Administrative Assistant. This full-time position offers a unique opportunity to contribute to the operations of our Tribal Administration under the direct guidance of the General Manager. Please note, this role is based onsite and is not eligible for remote work options.The selected candidate will be integral in ensuring that administrative duties are performed with high accuracy and confidentiality, supporting the overarching goals of our tribe. The position calls for a versatile individual capable of managing multiple priorities effectively in a dynamic environment.

Duties and Responsibilities

• Manages support services to the General Manager by providing administrative coordination, including scheduling and maintaining appointment calendars.
• Make arrangements for repairs, and utility needs throughout the property.
• Generate and schedule utility work orders.
• Purchase office and job supplies.
• Maintains the Material Safety Data Sheets (SDS) records and ensure it is correct and current at all times.
• Assists in planning, scheduling, and coordinating meetings and other departmental functions.
• Answers, screens, and routes telephone calls and visitors to the department.
• Provides clerical support i.e., data entry, filing, mail distribution, and preparation of documents.
• Maintains confidential information that is received in verbal, written, and electronic media. Limits access to information on a need-to-know basis.
• Provides constructive input to foster process improvement within the department.
• Other duties as assigned.

Requirements

• High School diploma or GED Certificate required.
• Associates Degree, Preferred.
• 2 years’ experience working in an Administrative Assistant position with emphasis in construction and/or property management.
• Excellent communication skills both verbal and written.
• Ability to maintain an alphabetical filing system and prioritize daily work.
• Ability to work in an environment with frequent interruptions.
• Strong Proficiency in Microsoft Office Suite (Outlook, Word, and Excel).
• Excellent organizational, verbal, interpersonal, and customer relations skills.
• Ability to handle multiple priorities and tasks.
• Current and valid Oregon Driver’s License with the ability to qualify for the UIUC’s Drivers Program.

BENEFITS OFFERED

• Nesika Medical, Dental, Vision, Prescription Benefit - Eligible the first of the month following 60 days of employment
• Short Term/Long Term Disability - Company paid401K – 7%
• 401K – 7% Tribal Contribution - Eligible first quarter following 90 days, with a cap of 480 hours
• Years of Service Recognition