Turnkey Project Manager (Commercial HVAC)

Texas AirSystems; Austin (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

Texas AirSystems in Austin, TX is seeking a Project Manager to coordinate and manage all administrative and logistical tasks through project completion. You’ll work closely with the Project Team, Sales Team, customers and manufacturers to ensure timely delivery and high customer satisfaction.

Ideal candidates bring 5+ years in HVAC or construction, a bachelor’s degree in engineering or related field, and strong proficiency with Procore, MS Project and Bluebeam.

Qualifications

• 5+ years in HVAC, mechanical contracting, or construction is required.
• Bachelor’s degree in engineering or related field is a plus.
• Ability to prioritize, multi-task, and manage high-volume projects.
• Experience with Procore, MS Project, Bluebeam preferred.
• Strong PC skills in Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Coordinate and manage all administrative tasks for project management and operations teams.
• Create and maintain project files and records in Procore and other CRM systems.
• Oversee project budgets, invoices, purchase orders, and expenses to ensure adherence to schedule and budget.
• Manage multiple projects simultaneously and track progress with stakeholders.
• Lead project meetings, prepare agendas, and capture minutes and actions.
• Coordinate schedules for turnkey project teams and manage all project correspondence.
• Review subcontractor invoices and ensure timely processing and payment.
• Develop and grow relationships with customers, contractors, engineers and manufacturers.

Skills

HVAC Industry Experience

Project Management

Procore / MS Project

Education

Bachelor’s degree in engineering or related field

Tools

Procore

MS Project

Bluebeam

Job description

Austin, TX

Texas AirSystems has been shaping the HVAC landscape in Texas for over four decades. With 500+ team members and seven offices statewide, we partner with over 60 leading manufacturers to deliver custom, high-performance solutions that stand the test of time.

Here, your work matters. You’ll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing. Whether you’re just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact.

The Opportunity

As the Project Manager, this individual will be responsible for coordinating and managing all administrative and logistical tasks

through to project completion. Must be detailed, customer service oriented and have excellent organizational skills. Position

requires a high level of oral and written correspondence with the Project Team, Sales Team, Customers and Manufacturers to

ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in

a fast-paced & high-volume environment.

Responsibilities

• Manage and oversee all administrative tasks assigned by Project Management team and Operation Managers.
• Create and maintain job files, project records and archives in Procore and other CRM systems.
• Optimize the project through all stages to completion including managing invoices, managing purchase orders, expense
• Manage multiple projects on an ongoing basis.
• Participate in project meetings and provide follow-up to team on key actions and priorities.
• Coordinate and manage Turnkey project management team schedules, prepare meeting agendas, take meeting minutes and manage all project correspondence.
• Manage subcontractor invoice review and processing.
• Track and manage project expenses to ensure adherence to budget guidelines.
• Manage and track project completion progress and maintain accurate and accessible documentation with all relevant project stakeholders.
• Oversee tracking of sales teams and/or subcontractor’s procurement of materials and equipment required for project.
• Develop and grow relationships with customers, contractors, project engineers and manufacturers

The Required Profile

• 5+ years of experience in HVAC, mechanical contracting, or construction industry experience is required.
• Bachelor’s degree in engineering or related field is a plus.
• Ability to prioritize, multi-task, deal with ambiguity and manage high volume projects.
• Experience working in project management tools such as Procore, MS Project, Bluebeam is preferred.
• Ability to Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and OutlookOther Skills/Abilities

Strategic Skills

Ability to learn new skills and knowledge. Ability to understand concepts and complexity comfortably. Open to change and will try anything to find solutions. Able to handle uncertainty and make decisions without knowing the whole story

Operating Skills

Ability to discern between tasks to determine how best to accomplish goals and organize task/people assignments to get results in a timely way. Ability to figure out processes and simplify them in order to maximize work flow.

Behavior Skills

Ability to manage people and situations when conflicts arise. Ability to seize opportunities with the drive to complete goals.

Personal and Interpersonal Skills

Ability to establish and grow relationships with customers through effective verbal and written communication. Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners. Able to solve problems and skillfully negotiate with a minimum of noise while managing stress. Demonstrates integrity and trust through appropriate directness and truthfulness. Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings.

Will be required to work in an office environment and frequently in the field.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet

the ongoing needs of the organization.

Texas AirSystems is an Equal Opportunity Employer

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.