TS Compliance & Inspection Coordinator

PHFA Pennsylvania Housing Finance Agency; Harrisburg (Dauphin County); On-site; USD 40,000 - 55,000; Full time

Job summary

PHFA Pennsylvania Housing Finance Agency is seeking a dedicated individual for property inspection scheduling and compliance tracking. The role involves coordinating with multiple teams to ensure timely inspections and compliance documentation.

The successful candidate should have an Associate's degree in Public Administration or relevant experience, alongside strong time management skills. Join PHFA in fostering a diverse workforce that reflects the communities we serve.

Qualifications

• 1-3 years of relevant professional experience.
• Experience in time management and work habits.

Responsibilities

• Assist in scheduling required property inspections with compliance staff.
• Maintain inspection results and monitor deadlines for corrective actions.
• Facilitate communication between various teams at PHFA.
• Compile routine reports on inspection status.
• Identify data discrepancies and assist with audits.

Education

Associate of Science - Public Administration

Planning and Organization

Relevant professional experience (1‑3 years)

Job description

Key Responsibilities

• Inspection Scheduling & Coordination Assist in scheduling required property inspections in coordination with the Inspection Division and Compliance staff. Track inspection appointments and confirm completion within established timeframes. Communicate scheduling updates and help resolve basic scheduling conflicts. Provide administrative support related to inspection logistics and documentation.
• Compliance Tracking & Follow‑Up Enter and maintain inspection results, findings, and corrective action details in tracking systems. Monitor deadlines for corrective actions and follow‑ups. Notify appropriate staff of upcoming deadlines or outstanding items. Assist in preparing correspondence related to inspection findings and compliance requirements.
• Interdepartmental Support Facilitate communication between Inspection, Compliance, Asset Management, and other teams. Assist in preparing materials for meetings related to inspections and compliance updates. Respond to routine internal and external inquiries regarding inspection status.
• Reporting & Documentation Maintain spreadsheets, tracking tools, and databases used to monitor inspection activity and compliance progress. Assist in compiling routine reports on inspection status and outstanding action items. Ensure documents are filed and maintained in accordance with Agency procedures.
• Process Support Identify data discrepancies or process issues and alert the supervisor as needed. Assist with updates to procedures and templates. Provide support during audits, reviews, or internal assessments by gathering requested documentation.

Qualifications

• Associate of Science - Public Administration, Planning and Organization, or relevant professional experience (1‑3 years).
• Work habits/time management experience.
• Relevant professional experience (1‑3 years).

EEO Statement

As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment. The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion.