Trusted Executive Assistant - Calendar, Communications & Ops

Jobtailor; Minneapolis (MN); On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Administrative Assistant in Minneapolis, Minnesota. You will manage executives’ calendars, prepare documents, and coordinate communications with clients and internal teams.

The role requires discretion, strong organization, and the ability to multitask across several tasks daily. The ideal candidate has 5+ years in similar roles and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED required.
• 5+ years’ executive administrative assistant experience.
• Proven experience as an executive/admin assistant or similar role.
• Excellent organizational and time management skills.
• Outstanding written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to multitask and prioritize with minimal supervision.
• Discretion and confidentiality are essential.

Responsibilities

• Manage calendars, schedule meetings, appointments, and travel.
• Prepare and edit correspondence, presentations, and documents.
• Coordinate and manage executive communications with clients.
• Organize and maintain files and documentation (physical and digital).
• Facilitate smooth communication between executive and internal/external partners.
• Track and follow up on projects, action items, and deadlines.
• Arrange logistics for meetings, events, and conferences.
• Handle confidential documents securely.
• Prepare reports and briefings for meetings.
• Assist with personal tasks and errands as needed.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Discretion

Confidentiality

Education

High School Diploma

GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Productivity Tools

Job description

Jobtailor is seeking an experienced Executive Administrative Assistant in Minneapolis, Minnesota. You will manage executives’ calendars, prepare documents, and coordinate communications with clients and internal teams.

The role requires discretion, strong organization, and the ability to multitask across several tasks daily. The ideal candidate has 5+ years in similar roles and proficiency with Microsoft Office.