Trust Operations Supervisor - Asset Maintenance

Columbia Banking System; Denver (CO); On-site; USD 68,000 - 97,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan with employer  

Life and disability insurance

Tuition assistance

Mental health resources

Paid vacation and holidays

Job summary

Columbia Bank is seeking a Trust Operations Supervisor – Asset Maintenance to lead the asset maintenance team in Denver, ensuring accurate processing, timely client service, and regulatory compliance. You will review transactions, mentor staff, and collaborate across departments to optimize operations.

The role requires a Bachelor’s degree or equivalent financial services experience, 5+ years in securities processing or asset servicing, and 1–2 years of leadership.

Qualifications

• Bachelor’s degree or equivalent financial services experience.
• 5+ years financial services in a securities processing or asset servicing environment.
• 1–2 years leadership experience in a financial services setting.
• Certified IRA Services Professional (CISP) and Self Directed IRA Industry Professional (SDIP) preferred.

Responsibilities

• Supervise daily trust operations and oversee account processing.
• Mentor and coach team members, manage performance and scheduling.
• Review and approve securities transactions; ensure compliance with policies.
• Collaborate with Sales/Relationship Management on high-net-worth accounts.

Skills

Leadership

Organization

Time management

Problem solving

Communication

Education

Bachelor’s degree or equivalent financial services experience

Tools

Microsoft Office

Job description

About the Role:The Trust Operations Supervisor – Asset Maintenance is responsible for managing all aspects of the team’s transactional and account activity processing and personnel. In partnership with the team manager, responsible for maintaining efficient operations, quality of service, and compliance standards across multiple asset and client types. Oversee the daily operations of the team. Review and interpret client submissions to successfully accomplish processing activities. The primary goal of the team is to ensure compliant, accurate, and timely processing of client, asset sponsor, and third-party requests.Responsible for the day-to-day leadership of the team, including mentoring and coaching in a challenging and ever-changing work environment. Ensure all team-related goals pertaining to operational excellence and client service are met or exceeded. Work collaboratively with multiple internal and external partners and proactively pursue alternative ways to gain efficiencies related to team processing activities.Review team processing activities and approve securities transactions in the trust accounting system.Ensure all activities and transactions are processed timely and accurately according to the relevant documentation, incorporating control standards to reduce operational and regulatory risk.Ensure all documentation related to activities is appropriately archived and noted in Salesforce.Oversee and monitor daily team processes to ensure all deadlines are met and processing is completed in a timely, accurate manner and aligned with quality‑control expectations.Oversight activities include quality assurance review of team processes to ensure adequate processing and timely client contact, and team email/call review to ensure proper handling of client escalations.Delegated authority and expectation to quality control review and approve cash transactions of a specified mid-tier dollar amount.Provides mentoring, coaching, and training to support and develop team members.Responsible for supervisory duties including performance evaluation, coaching, handling grievances, scheduling, approving timesheets, hiring, firing, etc.Train new hires and existing employees on new and existing processes and complex activities.Assist manager in executing on team projects and initiatives.Ensure team adheres to all procedures and policies related to client contact and team processing activities.Utilize extensive knowledge of company and team processes and policies to handle and resolve escalated client issues with a client centric focus.Assist manager in formulating procedures and job aids and ensure they remain up to date and accurate.Build strong relationships with other leaders and key personnel throughout the organization.Evaluate exceptions and use judgment and business experience in determining next steps.Assist team members in resolving complex transactions involving regulatory sensitivity, client escalations, and situations with elevated operational risk.Partner with Sales and Relationship Management team on High Net Worth accounts for transactional and support growth initiatives.Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E,Bank Security and other regulations as applicable to this job description.May be asked to coach, mentor, or train others and teach coursework as subject matter expert.Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.Takes personal initiative and is a positive example for others to emulate.Embraces our vision to become “Business Bank of Choice”May perform other duties as assigned.About You:Bachelor’s degree in related field or equivalent financial services experiencerequired.5+ years financial services experience in a securities processing or asset servicing environment required.1 – 2 years leadership experience including leading a team of employees in a financial services environment required.5+ years alternative investment experience preferred.Certified IRA Services Professional (CISP) preferred.Self Directed IRA Industry Professional (SDIP) preferred.Comprehensive knowledge of best practices related to operations and client service, and prior experience coaching employees, including oversight of complex client interactions and higher‑risk processes.Comprehensive knowledge of financial services industry products and compliance requirements.Demonstrated quality control review skills and experience training team members.Must be highly organized with the ability to handle multiple tasks at one time.Excellent organizational, time management, problem prevention, and problem-solving skills.Excellent written and verbal communication skills with the ability to convey detailed information and instruction clearly, and write reports, correspondence, job aids, and procedures.Ability to thrive in a high volume, deadline driven office environment.Must be flexible and willing to work in a fast-paced dynamic environment.Strong understanding of a PC, Windows environment and Microsoft Office products.Must exercise appropriate and professional judgment in line with Columbia Bank culture.The pay range for this role is $68,000.00 to $97,000.00.The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.Primary Location: Ability to work fully onsite at posted location(s).1801 California Street Suite 800 Denver CO 80202Our Benefits:We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.Our Commitment to Diversity:Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [e-mail] .To Staffing and Recruiting Agencies:Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.