Trust Operations Specialist - Distributions Specialist

Columbia Bank; Denver (CO); On-site; USD 32,000 - 41,000; Full time

Job summary

Columbia Bank is seeking a Distributions Specialist to support the Trust department's accounting for trusts, estates, and IRAs. You will post transactions, ensure accuracy, and maintain documentation while coordinating with clients by phone.

Under guidance, you will learn complex distribution activities and assist in cashiering for client conversions. The role emphasizes regulatory compliance and teamwork in a fast-paced environment.

Qualifications

• Must be highly organized with the ability to handle multiple tasks at one time.
• Excellent organizational, time management, problem prevention and problem-solving skills.
• Excellent communication skills.
• Ability to thrive in a team-oriented environment.

Responsibilities

• Post all transactions on the trust accounting system accurately and without direction.
• Ensure all transactions are processed according to client instructions and properly documented.
• Archive documentation related to cash transactions and note pertinent details.
• Proactively communicate with clients by phone to advise on status and resolve issues.
• Assist in cashiering activities under supervision for institutional client conversions and deconversions.
• Develop understanding of complex distribution activities (ROTH conversions, re-registrations, plan distributions).
• Maintain compliance with bank regulations and internal policies as applicable.

Skills

Highly organized

Excellent communication

Team-oriented

Multitasking

Problem-solving

Windows PC proficiency

Education

High school diploma or GED

Job description

About the Role:The Distributions Specialist is responsible for the accounting functions undertaken by the Trust department in its administration of trusts, agency accounts, estates, conservatorships, and IRAs.Post all transactions on the trust accounting system accurately and without directionEnsure all transactions are processed accurately and according to client instructions.Ensure all documentation related to the cash transaction is appropriately archived and noted.Proactively communicate with clients via phone to advise them of the status of their request.Quickly remediate any issues or concerns arising from the client contact.Ensure all procedures related to client contact are adhered toUnder the guidance of senior team members, assist in cashiering activities related to institutional client conversions and deconversions.Under the guidance of senior team members, develop an understanding of complex distribution activities (roth conversions, alternative asset re-registrations, plan distributions, and other complex processing activities).Other duties as assignedDemonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.May be asked to coach, mentor, or train others and teach coursework as subject matter expert.Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.Takes personal initiative and is a positive example for others to emulate.Embraces our vision to become “Business Bank of Choice”.May perform other duties as assigned.About You:High school diploma or GED required.1 year related experience preferred.Prior financial services experience in a transaction processing environment preferred.Must be highly organized with the ability to handle multiple tasks at one time.Excellent organizational, time management, problem prevention and problem-solving skills.Excellent communication skills.Ability to thrive in a team-oriented environment.Must be flexible and willing to work in a fast-paced dynamic environment.Strong understanding of a PC, Windows environment.Developing professional expertise, applies company policies and procedures to resolve a variety of issues.The pay range for this role is $23.00 to $30.00.The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.Primary Location: Ability to work fully onsite at posted location(s).1801 California Street Suite 800 Denver CO 80202Our Benefits:We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.Our Commitment to Diversity:Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [e-mail] .To Staffing and Recruiting Agencies:Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.