Trust Administrator II

Osaic; Henderson (NV); On-site; USD 50,000 - 55,000; Full time

Job summary

Osaic's Premier Trust is seeking a Trust Administrator II to manage basic trust account administration and ensure compliance with policies and state regulations. The role involves interaction with customers, professionals, and beneficiaries, with discretionary approval on distributions per Board levels.

Based in Henderson, NV, the position requires at least two years of trust administration, strong communication, and solid MS Word/Excel skills, and offers a competitive salary with annual bonus

Qualifications

• Minimum two years of trust administration experience.
• Knowledge of related state trust compliance regulations.
• Proficient with word processing and spreadsheet software.
• Strong communication and organizational skills.
• Ability to work independently and as part of a team.

Responsibilities

• Administrates accounts per governing instrument and client needs.
• Communicates with interested parties in accounts.
• Assists in identifying new business opportunities and coordinates with marketing.
• Prepares and reviews tax filings for trusts.
• Maintains client data and initiates funding on new accounts.
• Ensures compliance with policies, laws, and safety standards.

Skills

Trust administration

Communication

Time management

Compliance

Independent work

Teamwork

Typing

MS Word/MS Excel

Education

Bachelor’s degree in Finance/Business/Related field

Tools

Microsoft Word

Microsoft Excel

Job description

Trust Administrator II, Premier Trust

Trust Administration Opportunity in Financial Services

Trust Administrator II, Premier Trust

Location(s): Henderson, NV

Salary: $50,000 - $55,000 per year + annual bonus

Role Type: Full time

Summary

We are seeking a Trust Administrator II to join the team within Premier Trust, a member of Osaic. The Trust Administrator is responsible for the basic administration of assigned accounts. Our selected candidate will represent the company in business activities and contacts with customers, outside professionals and beneficiaries relating to these accounts. This position will have discretionary distribution approval based on Board approved levels. The Trust Administrator II assures compliance with all policies and procedures governing trust functions, as well as all applicable state regulations. Additionally, the position of Trust Administrator may be responsible for one employee.

Responsibilities

• Administrates accounts in accordance with the terms of the governing instrument and in a manner consistent with the needs of principals, beneficiaries, and remaindermen.
• Contact or correspond with persons, agencies, and organizations that have an interest in any aspect of an account.
• Maintain an awareness of new business opportunities and advise or consult with other officers on details of proposed plans and communicate information to marketing administrator for follow up.
• Assists in analyzing the need of funds according to conditions of trust needs of beneficiary.
• Coordinate and review the preparation for filing federal and state tax returns for trusts.
• Establish and maintain client data.
• Initiate and/or assist in the funding on new accounts.
• Interacts frequently with subordinates, peers and functional managers.
• Operates personal computer and all necessary programs to obtain and process data.
• Maintains strict confidentiality of all records and data received and produced.
• Answers telephones, emails, answers questions and directs callers to proper personnel.
• Responsible for compliance with all company policies, state laws and regulations.
• Complies with Bank Secrecy Act (“BSA”), OFAC Anti-Money Laundering (“AML”), and USA PATRIOT ACT policies, procedures, by properly verifying the identity of any person/business an account, maintaining records of the information used to verify each costumer and consulting lists of known terrorists before opening an account.
• Complies with the compliance policies and procedures.
• Ensures that proper risk-rate customer as outlined in the Customer Identification Program.
• Report any customer suspected of suspicious activity immediately to the BSA/Compliance Officer.
• Participate in required annual BSA/AML/OFAC and Compliance training.
• Consistently reports to work on time; adhere to scheduled breaks; attends all meetings and training as required of the position.
• Exhibits objectively and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit.
• Understands business implications of decisions; displays orientation to profitability, aligns work with strategic goals.
• Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; upholds organizational values; accepts responsibility for own actions.
• Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce.
• Follows policies and procedures; completes administrative tasks correctly and on time; supports the company goals and values.
• Performs the position safely, without endangering health or safety to himself or herself or others, will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one’s own actions and conduct.
• Responsible for timely and accurate preparation of initial and annual trust reviews.
• Review and take necessary timely action on system ticklers.
• Responsible for preparation and submission of discretionary request to TAC committee.
• Focus and completion of personal goals established annually.
• Stays current regarding regulatory rulings and enrolls in CE courses if needed.
• All other duties as assigned.

Education Requirements

Bachelor’s Degree Preferred, H.S. Diploma or GED certificate + Significant Practical Experience in the financial services industry specifically in Trust Administration will be considered

Basic Requirements

• Minimum two (2) years of trust administration experience.
• Intermediate knowledge of related state trust compliance regulations, and other trust operational policies.
• Intermediate knowledge of trust policies and procedures, and trust products and services.
• Intermediate skills in and personal computer operation; word processing, spreadsheet (e.g., Microsoft Word, Excel etc.) programs.
• Typing skills to meet production needs of the position.
• Intermediate math skills; ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; Ability to compute ratios, percent and to draw and interpret bar graphs.
• Good oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, write reports and correspondence, speak clearly to customers and employees.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Effective organizational and time management skills.
• Ability to work with minimal or no supervision while performing duties.
• Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.
• Demonstrates sensitivity to deadlines and ability to multi-task.
• Ability to work independently and with a team.
• Ability to delegate tasks when necessary.
• Ability to deal with routine to difficult problems involving multiple facets and variables in non- standardized situations.

Equal Opportunity Employer

Osaic is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Eligibility

Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Osaic.

Unqualified Applications

Osaic does not consider applications from candidates who do not meet the minimum qualifications stated in the job posting.

Recruiting Agencies

Osaic only accepts candidates from contracted recruiting firms and only for searches approved prior to submissions. Fees will not be paid for unsolicited submissions.