Trucking Administrator

Grayson Carter & Son Contracting, Inc.; Athens (AL); On-site; USD 38,000 - 54,000; Full time

Job summary

Grayson Carter & Son Contracting, Inc. is seeking a Trucking Administrator to support daily tracking, administrative tasks, documentation, driver coordination, and badge compliance to maintain accurate records and high safety standards.

The role requires strong organizational, communication, and multitasking skills, with the ability to adapt to operational changes and procedures. Collaboration with Dispatch, Field personnel, and Drivers is essential for smooth operations.

Qualifications

• Knowledge of dump truck operations, materials hauled (dirt, rock, asphalt, sand) and basic trucking logistics.
• Basic computer skills, including Microsoft Office, dispatch software, and GPS tracking systems.
• Strong organizational, multitasking, and communication skills.
• Ability to obtain Arsenal and FBI Badge.
• Physically able to stand, walk, sit, crouch, kneel, climb, and periodically lift up to 25 pounds.
• Ability to work weekends and overtime as needed.
• Pass a pre-employment drug screen.
• Dependable, detail-oriented, and professional.
• Perform other duties as assigned.

Responsibilities

• Receive and accurately record work orders and information provided by field personnel.
• Coordinate with Field Personnel to verify required materials, equipment, trucks, and job locations.
• Communicate with dispatch and field personnel regarding previous loads, work orders, and daily operational needs.
• Verify information from completed work and previous loads, including load counts and materials, to support accurate documentation and processing.
• Maintain accurate and organized tracking records and operational documentation.
• Prepare and distribute work information to appropriate personnel as needed.
• Assist with daily scheduling, coordination, and communication between trucking personnel and all other departments.
• Adapt to changes in operational procedures, technology and communication methods as needed.

Skills

Dump truck operations

Basic computer skills

Organizational skills

Communication skills

Attention to detail

Arsenal and FBI Badge eligibility

Physical stamina

Overtime willingness

Tools

Microsoft Office

Dispatch software

GPS tracking systems

Job description

The Trucking Administrator is responsible for supporting daily tracking, administrative, documentation, driver coordination, and badge compliance activities. This position works closely with the Trucking Manager, Dispatch, Field/ Office Personnel and Drivers to maintain accurate records, efficient operations, and high safety standards.

This position requires strong organizational, communication, attention to detail and multitasking skills along with the ability to adapt to operational changes and procedures.

Key Responsibilities

• Receive and accurately record work orders and information provided by field personnel.
• Coordinate with Field Personnel to verify required materials, equipment, trucks, and job locations.
• Communicate with dispatch and field personnel regarding previous loads, work orders, and daily operational needs.
• Verify information from completed work and previous loads, including load counts and materials, to support accurate documentation and processing.
• Maintain accurate and organized tracking records and operational documentation.
• Prepare and distribute work information to appropriate personnel as needed.
• Assist with daily scheduling, coordination, and communication between trucking personnel and all other departments.
• Adapt to changes in operational procedures, technology and communication methods as needed.

Badge Compliance

• Maintain and update lease hauler badge database using required information system, ensuring all information is accurate, current and secure.
• Direct employees when and where to pick up badges within specific time frames as well as assisting with required paperwork to obtain various badges.
• Serve as the point of contact for badge-related inquiries and access issues for lease haulers.
• Coordinate with company badge administrator to ensure proper access levels are assign and updated.
• Ensure compliance with security protocols for handling sensitive information and access credentials.

Safety & Compliance

• Ensure adherence to company safety policies, OSHA, and FMCSA regulations.
• Maintain accurate documentation for audits, inspections, and compliance reviews.
• Promote a culture of safety and accountability among drivers and support staff.

Communication & Reporting

• Serve as a point of contact for lease truck companies, drivers, field personnel, and other internal departments regarding operational and badge related information.
• Communicate with appropriate personnel regarding badge information, access requirement, scheduling, and operational needs.
• Prepare and distribute detailed work information outlining work order requirements, job locations, materials, and truck requirements.
• Maintain professional and effective working relationships with drivers, dispatch, and other department personnel.
• Provide timely and accurate updates regarding scheduling, work orders, loads, materials, and other operational matters.
• Maintain organized records and documentation to support daily operations and reporting.

Job Qualifications/Requirements

• Knowledge of dump truck operations, materials hauled (dirt, rock, asphalt, sand, etc.), and basic trucking logistics.
• Basic computer skills, including Microsoft Office, dispatch software, and GPS tracking systems.
• Strong organizational, multitasking, and communication skills.
• Ability to obtain Arsenal and FBI Badge.
• Physically able to stand, walk, sit, crouch, kneel, climb, and periodically lift up to 25 pounds.
• Ability to work weekends and overtime as needed.
• Able to pass a pre-employment drug screen.
• Dependable, detail-oriented, and committed to representing Grayson Carter and Son professionally.
• Perform other duties as assigned

Grayson Carter and Son Contracting, Inc. is an Equal Opportunity Employer.

EEO Statement

Grayson Carter and Son Contracting, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, disability, and/ or other legally protected status.