Truancy or Attendance Assistant - Great River Connections Academy

Connections Academy; Moraine (OH); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Truancy/Attendance Assistant to support attendance management in a dynamic online educational environment. This role involves maintaining accurate attendance records, communicating with families, and ensuring compliance with state regulations. The ideal candidate will thrive in a fast-paced setting, demonstrating strong interpersonal and communication skills while working collaboratively with a team. If you are passionate about supporting students and families and have a background in school administration, this opportunity is perfect for you. Join a forward-thinking organization committed to educational excellence and make a difference in students' lives.

Qualifications

• Experience in school administrative roles preferred.
• Proficiency in Microsoft Office and web applications is essential.

Responsibilities

• Maintain accurate attendance records for K-12 students.
• Assist with truancy processes and communicate with families.
• Collaborate with the Administrative Assistant team.

Skills

Interpersonal Skills

Communication Skills

Multitasking

Attention to Detail

Customer Focused Approach

Education

Prior School Administrative Assistant Experience

Tools

Microsoft Office

Web-Based Applications

Job description

School Summary

Great River Connections Academy (GRCA) is a tuition-free public online eSchool serving students in grades K-12 throughout Ohio beginning in the 2024 - 2025 school year. GRCA is authorized by the Ohio Council of Community Schools and governed by an independent Board of Directors. The school is operated through a contract with Connections Academy of Ohio, LLC, to provide its educational program and other services. Connections Academy, a division of Connections Education, is accredited by AdvancED.

Position Summary and Responsibilities

Working from Columbus, Ohio, the Truancy/Attendance Assistant seeks to assist and support the school in maintaining appropriate attendance records for students. Additionally, the Administrative Assistant supports students and parents by serving as the initial point of contact for student absences and attendance records.

The Truancy/Attendance Assistant is responsible for the following:

• Maintain attendance records for excused and disciplinary absences for K-12 through the monitoring of our school’s attendance system, including the school’s attendance line and email account;
• Implement efforts to secure complete and accurate attendance records for students;
• Assist the school with the truancy process by monitoring and communicating with families and staff regarding student’s attendance record, including the mailing and emailing of written notifications for approaching and reaching chronic absenteeism;
• Communicate with families about attendance records in a timely and professional manner;
• Report and refer critical incidents that jeopardize student well-being as obligated by law, administrative regulations, or ethical standards;
• Keep abreast and adhere to all state of Ohio Academy attendance rules and requirements;
• Understand state specific attendance and truancy regulations;
• Manage escalation process for students in approaching alarm and alarm statuses;
• Ensure staff compliance;
• Work with school leaders to enforce the school's escalation policies;
• Work with the school’s Registrar and Social Workers to file truancy;
• Make changes to attendance as needed;
• Monitor attendance reports and alert appropriate parties of any student who has not had attendance recorded in a specific period;
• Enter attendance records into state system as needed;
• Work as a collaborative member of the overall Administrative Assistant team to ensure team success and can perform or support other AA roles as needed during the year;
• Other duties as assigned.

Requirements

• Please note 2-step authentication is required to set-up to login to all systems if given a job offer.
• Prior School Administrative Assistant experience preferred;
• Proficiency with Microsoft Office tools and web-based applications is essential;
• Ability to multitask in a fast-paced environment;
• Good interpersonal skills and attention to detail;
• Excellent communication skills, both oral and written;
• Customer focused approach;
• High degree of flexibility;
• Demonstrated ability to work well in fast paced team environment;
• Has the ability to travel and work onsite.