TRiO Talent Search Coordinator

Alpena Community College; Alpena (MI); On-site; USD 21,000 - 30,000; Part time

Job summary

Alpena Community College is seeking a part-time administrative assistant to support the TRiO Talent Search program on the Alpena Campus. Responsibilities include clerical duties, grant reporting, event coordination, and marketing content发布.

The role requires collaboration with the Director and handling confidential information. The position is grant-funded through August 31, 2031, with 18–25 hours per week and a flexible schedule.

Qualifications

• Associate degree required.
• Minimum of one year of relevant work experience.
• Proficient with Microsoft Office and other office software.
• Ability to manage multiple projects simultaneously.
• Ability to compose and prepare written correspondence.
• Ability to work with confidential information.
• Strong organizational and customer service skills.
• Ability to follow directions and work with minimal supervision.
• Commitment to serving program participants.

Responsibilities

• Assist Director in achieving TRiO Talent Search grant objectives.
• Assist with federal reporting and funding requirements.
• Handle correspondence, type letters, prepare mail, and draft edits in finished reports.
• Prepare outgoing mail and maintain records of annual mailings.
• Greet visitors and handle incoming and outgoing telephone calls.
• Maintain office supplies.
• Order ACT and SAT fee waivers, and other publications used by office staff.
• Maintain program participant records using grant software.
• Keep program records for the required retention period as determined by the Department of Education.
• Assist Director in organizing events ranging from small workshops to multi-day trips.
• Write, design, publish information including brochures for the website per ACC specs.
• Manage, implement and support web-based communications and marketing efforts.
• Presence on the job is an employee’s fundamental obligation; punctual attendance required.
• Perform other duties as assigned by supervisor.

Skills

Microsoft Office

Customer service

Organizational skills

Written communication

Multitasking

Confidential information handling

Following directions

Grant staff empathy

Education

Associate degree

Job description

This position is responsible for coordinating office and communication activities along with providing clerical assistance to the Director of TRiO Talent Search.

Position Status

Part-time, Hourly, 10.5 Months, approximately18-25 hrs/wk, 1000 Annual Hours, Flex/Alt Schedule, Distribution of hours based on institutional needs, 100% Grant Funded through August 31, 2031.

Reports To

Director of TRiO Talent Search

Classification/Points

E, 625

Bargaining Unit/Division

Michigan Education Association, Educational Support Professionals

Position Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist Director in accomplishing goals of the TRiO Talent Search grant objectives.
• Assist with federal reporting and funding requirements.
• Handle correspondence and communication without assistance such as; typing letters, preparing bulk mail and draft edits in finished reports.
• Prepare outgoing mail and maintain records of annual mailings.
• Greet visitors at the office and handle incoming and outgoing telephone calls.
• Maintain office supplies.
• Order ACT and SAT fee waivers, and other publications used by office staff.
• Keep accurate records on program participants using grant specific software.
• Maintain program records for the required length of time as determined by the Department of Education.
• Assist with keeping a current list of office equipment for grant records.
• Provide assistance to the Director in organizing events ranging from small one-day workshops or trips to large events that encompass multiple days.
• Write, design, create and publish information including brochures to the website for viewing by targeted demographic, while following ACC’s marketing and graphic design specifications.
• Manage, implement and support strategies to enhance web-based communications and marketing efforts.
• Presence on the job is an employee’s fundamental obligation. Regular, reliable, and punctual attendance is required.
• Perform other duties as assigned by supervisor.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Position Requirements

Position Qualifications

• Associate degree required.
• Minimum of one year of relevant work experience required.
• Demonstrated skills in Microsoft and other office software.
• Ability to manage multiple projects simultaneously.
• Ability to compose and prepare written correspondence.
• Ability to work with confidential information.
• Strong organizational skills.
• Excellent customer service skills and ability to interact with others in a kind and courteous manner.
• Ability to follow directions, work with minimal supervision, and complete work in an accurate and timely fashion.
• All grant staff must be sympathetic and sensitive to the needs of program participants and recognize that the program exists for their sake.

Full-Time/Part-Time Part-Time

Shift Days

Close Date 10/21/2026

Open Date 10/9/2026

Location Alpena Community College - Alpena Campus

About the Organization Alpena Community College is located in Northeast Michigan on the beautiful shoreline of Lake Huron. ACC offers two-year degrees, one-year certificates, customized corporate training, and community education to all of Northeast Michigan. Each semester, ACC attracts more than 2,000 students of diverse ages, backgrounds, and academic goals. Smaller class sizes, affordable tuition, and the convenience of two campus locations and online courses, make Alpena Community College a great choice whether you are starting college for the first time, or coming back to school for a new career or additional training. At ACC, you can work on a college degree or acquire specific skills in a number of fields to move you forward in your occupation, plus the courses you complete can be transferred to a four‑year college or university. Vocational/technical programs, distance learning programs, dual-enrollment, cooperative on-campus four-year degree programs and continuing education courses are all available right here, in Northeast Michigan.

EOE Statement The College policies and practices for admission, employment, and activities comply with requirements of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972, Section 504 of the Rehabilitation Act of 1973 as amended, the Age Discrimination in Employment Act of 1967 (ADEA), the Americans with Disability Act (ADA) of 1990 and the ADA Amendments Act of 2010; Title II of the Genetic Information Nondiscrimination Act of 2008. The College does not discriminate on the basis of race, color, religion, national origin, gender, sex, age, or disability. The College practices and policies also comply with the Michigan Persons with Disabilities Civil Rights Act (PDCRA) and the Michigan Elliott-Larson Civil Rights Act (ELCRA) which prohibits discrimination in hiring based on age, height, weight, and marital status and familial status in addition to race, color, religion, sex (which includes pregnancy) and national origin. Alpena Community College prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The Notice of Nondiscrimination is located at www.alpenacc.edu.

This position is currently accepting applications.