Tribal Maintenance – Administrative Assistant

Kickapoo Traditional Tribe of Texas; Victoriano Hernandez Colonia (TX); On-site; USD 28,000 - 38,000; Full time

Job summary

The Kickapoo Traditional Tribe of Texas is seeking an Administrative Assistant to manage calls, assist with budget preparations, and provide clerical support within the Tribal Maintenance department. This role requires great customer service skills and a high school diploma or GED, with preference given to tribal members. Candidates will be involved in daily administrative tasks and direct communication with the public and staff, ensuring efficient operation of office functions.

Qualifications

• High school diploma or GED required.
• One year of relevant work experience preferred.

Responsibilities

• Operates a switchboard and relays calls.
• Assists with department budget management.
• Greet and assist incoming visitors.

Skills

Telephone etiquette

Clerical duties

Budget management

Customer service

Education

High school diploma or GED

Preferred experience (1 year)

Job description

In order to be considered for any vacancy within the Kickapoo Traditional Tribe of Texas, an application must be completed. If you are among the qualified candidates, you will receive a call or email from one of our coordinators to schedule an interview. Once your application is completed, please send it to the Human Resources Department at [e-mail].

Employment Application

In House Only Applicants (Tribal Members and Employees currently working within a Kickapoo Entity)

Job Description

Position: Administrative Assistant

Supervisor: Maintenance Manager/Assistant Manager

Division: Tribal Reservation Services Administration

Department: Tribal Maintenance

Responsibilities:

Operates a switchboard and relays incoming, outgoing and interoffice calls. Greets and directs incoming visitors in a courteous manner; work contacts include administrators, staff and the public. Must ensure efficient and professional processing of all assigned responsibilities and be able to use independent judgment as it pertains to administrative functions.

Essential Duties and Responsibilities:

• Promptly answer all incoming calls with proper telephone etiquette: sound professional, credible, pleasant and sincere.
• Assist on the preparation, monitoring and management of department budget.
• Support the department on acquiring quotes and inputting requisitions.
• Assist on the preparation of check requests.
• Greet incoming visitors, receive incoming packages and deliveries.
• Respond to questions from the public and provide courteous and friendly service.
• Perform clerical duties such as typing, proofreading, and filing.
• Respond to questions from other departments and the public and provide courteous and friendly service.
• Perform other tasks as assigned by supervisor.

Education/Experience Requirements:

Minimum Qualifications: High school diploma or GED.

Preferred Qualifications: One year of work-related skill, knowledge or experience.

Native American Preference:

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members, including preferential treatment in recruitment, hiring, promotions, layoffs, and reductions in force, provided they meet minimum job qualifications.