Tribal Court - Court Clerk/Receptionist

Puyallup Tribe of Indians; Tacoma (WA); On-site; USD 40,000 - 55,000; Full time

Job summary

The Puyallup Tribe of Indians seeks a Court Clerk/Receptionist for the Tribal Court, responsible for administrative duties including client interaction and maintaining records. Ideal candidates will have strong customer service skills and two years of relevant experience. This full-time role offers competitive salary and benefits, with an emphasis on confidentiality and effective communication.

Benefits

Employer paid medical, dental, vision, and life insurance

Retirement/401(k) plan with profit sharing

Paid holidays and paid time off including birthday leave

Qualifications

• Minimum of two years of administrative/secretarial experience required.
• Ability to maintain confidentiality at all times.
• Valid Washington State Driver’s License.

Responsibilities

• Serves as Receptionist in the Tribal Court department.
• Assists in maintaining court records and corresponds with Court Clerks.
• Performs administrative tasks in the tribal court system.

Skills

Customer Service

Communication

Typing

Education

High School diploma or equivalent

Tools

MS Office

Job description

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Open: June 6, 2025

Close: June 24, 2025

Job Title: Court clerk/Receptionist

Department: Tribal Court

Reports To: Court Administrator

Hours: 40 Hrs/Wk – Full Time

Salary: Based on Salary Matrix+Benefits

Requisition: 578

* Salaries are market competitive. For accurate salary information, call [phone] or email [e-mail] . The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

P OSITION S UMMARY :

The Tribal Court/Receptionist is responsible for corresponding with Tribal Court Clerks following up on Petitions, Orders, Motions, and Judgements involving all cases handled by the Court. This Clerk ensures the organization of supplies, and processes; helps to maintain consistency in the overall flow of court operations. Must have strong customer service skills.

E SSENTIAL D UTIES AND R ESPONSIBILITIES

Serves as Receptionist in the Tribal Court department. Answers phones, greets incoming clients and community members.

Receives, petitions and all pleadings filed at the court, reviews for completeness and accuracy.

Distributes all mail, correspondence.

Delivers any mail to the mail room or post office as needed.

Assists in maintaining court records. Handles case files and documents and enters them into Full Court Enterprise including sensitive and confidential information.

Corresponds with Court Clerks, and other departments/entities as needed.

Performs administrative tasks in the tribal court system.

Assists in maintaining all official records of the Tribal Court and prepares certified copies, as required.

Works with the Tribal Court Clerks, to assist in providing proper notice to parties, as necessary.

Assists in the preparation of court rooms and ensuring all files are prepared and made available for Judges Review before hearings, as necessary.

Process Records requests received by the court.

Participates as a Project Team member in developing any improvements as needed.

Operates copier, computer, phone, and fax machine.

Performs other duties as assigned.

SUPERVISORY R ESPONSIBILITIES

This position has no supervisory responsibilities.

Q UALIFICATIONS AND R EQUIREMENTS

Education and/or Experience High School diploma/certificate, or equivalent background. A minimum of two (2) years of administrative/secretarial experience or a combination of relevant work experience required; Knowledge of office equipment, basic MS software, and word processing; communication and typing skills Dependability in completing assignments in an efficient and timely manner Ability to maintain confidentiality at all times. Valid Washington State Driver’s License. Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

P HYSICAL D EMANDS

• While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear.
• The employee is occasionally required to stand, walk, and reach with hands and arms.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

W ORK E NVIRONMENT

• The noise level in the work environment is usually moderate.
• Work is performed in an office setting.
• There are frequent employee contacts and interruptions during the day

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

I NDIAN P REFERENCE E MPLOYER AS R EQUIRED BY L AW

Online Application Tips:

1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.

2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to [e-mail] and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.

3. Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at [e-mail] or call [phone].

4. Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to [e-mail]

5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.

6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $)

7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.

*Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.

If you have any questions about the positions or the online application, please call [phone]

or email [e-mail] .

3009 E. Portland Ave., Tacoma, WA 98404

Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.