Treasury & Financial Aid Accountant

Center for Marine Debris Research; Honolulu (HI); On-site; USD 65,000 - 90,000; Full time

Job summary

Hawaii Pacific University is seeking a qualified staff member to join the Business Office – Cash, Payables and Federal Treasury Management team. The role focuses on maintaining accounting and financial compliance of federal student aid, reconciling multiple programs, and ensuring regulatory adherence with GAAP in a higher education setting.

You will collaborate across departments, manage month-end closings, and assist with year-end audit preparations, supporting internal controls and financial

Qualifications

• Bachelor’s degree and two years of related experience or an Associate’s degree and four years of related experience.
• Two (2) years of experience with computerized accounting programs.
• Experience utilizing Microsoft Excel, Word, Outlook, and Teams or comparable software.
• Two (2) years of experience working directly with students and/or customers to provide customer service.
• Ability to communicate effectively verbally and in writing.

Responsibilities

• Oversee the financial administration of campus-based programs.
• Reconcile all grant programs (Pell, ACG, SMART, SEOG, STATE); FFELP and Direct Loan programs; all campus-based programs; all scholarship programs; federal and state work-study programs.
• Reconcile all scholarship programs, including student loans.
• Reconcile monthly to ECSI system.
• Monitor Financial Aid programs for compliance with regulatory agencies, such as the Blue Book.
• Understand, interpret and apply laws, regulations, and procedures concerning financial aid programs.
• Review all financial aid refunds posted.
• Monitor employee waiver program.
• Responsible for drawdown reconciliation on financial aid programs in compliance with regulatory agencies.
• Monitor grant and loan accounts between the Financial Aid Office, the Business Office, and Federal Department of Education COD.
• Assist in the monitoring and reconciliation of all other grants, as assigned.]
• Assist with the FISAP and AOR reports.
• Performs the review and management of the 240+ Days process for return of uncashed financial aid checks.
• Continuing education with respect to current financial aid regulations and overall financial aid process.
• Critically review financial aid data and resolve discrepancies.
• Ensure timely bank accounts reconciliations, including BOH-Perkins & Nursing Loans.
• Prepares monthly closing journal entries for interest income, bank charges, etc. for applicable financial aid bank accounts.
• Prioritizes and manages reconciliation of general ledger accounts, as assigned.
• Coordinates and oversees the internal and external audit of the University's accounting records and financial statements, as assigned.
• Manages month end closings and assists with fiscal year end closing and audit schedules, as assigned.
• Assists in any research of discrepancies for transactions performed by AP, AR, Collections, and Payroll.
• Participate in Ellucian (Banner) Finance module software testing, evaluation, and process improvements.
• Provides leadership to the Student Account team.
• Participates in developing, implementing and evaluating plans, work processes, systems, and procedures to achieve annual goals, objectives, and work standards.
• Create and implement changes to work assignments among staff to meet operational needs, maximize efficiency and productivity, and manage customer service demands.
• Review periodic reports submitted by subordinates to monitor activities, anticipate problems, and ensure accurate recording of transactions in HPU’s accounting system.
• Jointly work with Controller/Assistant Controller and staff to analyze and resolve complex or difficult problems surfaced by co-workers, students, or faculty members.
• Assist and provide Ellucian (Banner) assistance as required.
• Recommend changes to policies, procedures, and/or forms to Management when needed.
• Assists in the review and preparation of budget estimates as required.
• Provides financial information to other departments and assists in resolving questions and issues regarding actual revenue and/or expenditure data
• Performs other duties as assigned by the Supervisor, General Ledger/Financial Reporting.

Skills

Accounting/finance experience

Computerized accounting

Microsoft Office

Customer service

Verbal and written communication

Education

Bachelor’s degree in business, accounting, finance, or related field

Tools

Ellucian Banner

Job description

Hawaii Pacific University is seeking a qualified staff member to join the Business Office – Cash, Payables and Federal Treasury Management team. The role focuses on maintaining accounting and financial compliance of federal student aid, reconciling multiple programs, and ensuring regulatory adherence with GAAP in a higher education setting.

You will collaborate across departments, manage month-end closings, and assist with year-end audit preparations, supporting internal controls and financial