TREASURER/BOOKKEEPER II (26-27)

TrulyHired; Charlotte (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

TrulyHired in Charlotte, NC is seeking an experienced school treasurer/bookkeeper to handle intermediate clerical and accounting duties, manage funds, and prepare financial data for fiscal management. On-site role with focus on accuracy and compliance with federal, state, and school board rules.

Responsibilities include reconciling accounts, assisting audits, budget development, processing invoices, and maintaining thorough records.

Qualifications

• Knowledge of bookkeeping/accounting practices for cash management, revenue and expenses.
• Ability to organize and maintain records.
• Ability to interpret standard accounting/financial statements.
• Ability to prepare reports and business correspondence.
• Maintain confidentiality.
• Excellent customer service and ability to route concerns to staff.
• Ability to learn district policies rapidly and explain them to staff and public.
• Ability to exercise independent judgment and initiative.
• Ability to reason, work and solve problems independently to meet timelines.
• Ability to communicate effectively with diverse audiences (oral/written).
• Working knowledge of email, word processing, spreadsheets, and databases.
• Excellent time management and ability to prioritize duties.

Responsibilities

• Maintain complete records of financial transactions per rules and laws.
• Review and reconcile accounts and budget reports monthly.
• Assist in audits of records and accounts.
• Assist principal with budget development.
• Analyze and reconcile school budget reports to maximize funds.
• Process and verify payment requests and purchase orders.
• Purchase goods and services and maintain records.
• Manage purchase orders and quotes and approvals.
• Prepare and review school contracts and supporting docs.
• Record cash collections and post on online platform.
• Issue checks to vendors as required.
• Manage school checking account and monthly reconciliations.
• Prepare sales/use tax reports.
• Process transactions for purchasing card and track expenditures.
• Prepare reports and financial correspondence for approval.
• Maintain accounts payable files.
• Prepare and enter invoices; update customer lists and transactions; prepare journal entries.
• Perform payroll duties as assigned.
• Train staff on treasurer duties when needed.
• Answer inquiries on financial policies.

Skills

Bookkeeping knowledge

Record keeping

Interpreting financial statements

Reports & correspondence

Confidentiality

Customer service

Policies & procedures

Judgment & initiative

Problem solving

Communication (oral & written)

Computer skills (email, word, sheets,,

Time management

Stakeholder collaboration

Education

Associate's degree in a relevant field

Two years accounting/bookkeeping experience

Equivalent education/experience

Tools

Job description

Job Description

JOB GOAL

Responsible for performing intermediate clerical and bookkeeping work in examination, analysis, and verification of accounting records in a school setting. Duties are varied and include maintaining bookkeeping control of funds disbursed and received, and preparing financial data required for fiscal management.

Essential Duties & Responsibilities

• Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws.
• Reviews and reconciles accounts and budget reports on a monthly basis.
• Assists in district directed audits of records and accounts.
• Assists principal with budget development.
• Analyzes, verifies and reconciles school budget reports to maximize the use of funds in compliance with local, state and federal fiscal requirements.
• Initiates, prepares, and verifies payment requests, (direct payments, purchase orders, travel requests), reviews for proper documentation, and obtains necessary approvals.
• Purchases goods and services for the school using a variety of approved methods.
• Initiates all purchase orders, obtains quotes for goods and services, obtains necessary approvals, and maintains accurate records of transactions and inventory.
• Initiates and reviews school contracts and prepares supporting documentation to ensure compliance with policies and procedures.
• Verifies and records cash collections by school staff, including but not limited to field trip, fundraising, and athletic activities. Posts activities on the online payment platform.
• Issues check payment to field trips vendors, athletic event officials, and other vendors as required.
• Manages the school's checking account ensuring bank deposits are made according to policy and prepares monthly reconciliation of the school's checking account.
• Prepares sales and use tax reports to process payment of tax.
• Initiates, prepares, and processes transactions relating to the school's purchasing card, tracks expenditures, reconciles balances on a monthly basis, and maintains records of all purchases.
• Composes reports and records for review as well as financial correspondence for principal's approval and signature.
• Maintains accounts payable files for verification of receipt of items.
• Prepares and enters invoices; updates customer lists and transactions; prepares journal entries for distribution.
• Performs various payroll duties as assigned.
• Trains other staff to ensure they are familiar with and able to perform the essential treasurer duties in the absence of the school treasurer.
• Answers inquiries from staff and parents pertaining to interpretation of school district's financial policies and procedures.
• Performs other related duties as assigned.

NOTE: On-site attendance is an essential function of this position.

SUPERVISORY RESPONSIBILITY

None.

MINIMUM REQUIREMENTS

Knowledge, Skills & abilities

• Considerable knowledge of bookkeeping/accounting practices for cash management, revenue, and expenses
• Ability to effectively organize and maintain records
• Ability to interpret standard accounting and financial statements
• Ability to prepare reports and business correspondence
• Ability to maintain confidentiality
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff
• Ability to learn pertinent district policies and procedures rapidly, apply them in appropriate situations, and explain them to staff, parents, students, and the public
• Ability to exercise independent judgment and initiative in completing work assignments and determine when to refer situations to supervisor;
• Ability to reason, work, and problem-solve independently in order to carry assignments to completion according to expected timelines while adhering to established policies and procedures
• Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
• Working knowledge of computer programs, including email, word processing, spreadsheets, and databases
• Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
• Ability to establish and maintain collaborative working relationships with all stakeholders

Education, Training & Experience

• Associate's degree in a relevant field
• Two years accounting/bookkeeping experience

OR

• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

Preferred qualifications

• Bachelor's degree in a relevant field
• Bookkeeping/Accounting experience in a school district or similar environment
• Bilingual English/Spanish (fluent verbal and written) skills