Traveling New Patient Coordinator

Lane & Associates Family Dentistry; Cary (NC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive Pay

Comprehensive Benefits Package

401(k) with Employer contribution

Quarterly Performance Bonuses

Off at 2PM on Fridays

Uniform Allowance

Paid Time Off + Paid Holidays

Volunteer Opportunities

Job summary

Lane & Associates Family Dentistry is seeking a Traveling New Patient Coordinator to support our Orthodontic department, traveling between Fuquay, Garner, Durham and Cary offices to assist with new patient consultations.

You will be the friendly first contact for new patients, welcoming them, explaining treatment options, coordinating care, and ensuring a smooth experience across multiple locations. This role requires NC X-Ray certification and dental experience.

Qualifications

• High School Diploma or GED is required.
• 1–2 years dental experience is required.
• NC X-Ray Certification is required.
• Must be able to travel between multiple offices.
• Strong customer service and communication skills needed.
• Proficiency with dental software and computer applications.

Responsibilities

• Conduct new patient consultations including office tours, treatment and financial overview, and taking initial records (photos, X-rays).
• Schedule bonding and recall appointments; send patient and doctor correspondence.
• Prepare and present bonding contracts, review financial agreements and collect payments; post payments and submit insurance claims.
• Set up auto-drafts for payments and manage patient reports and appointment confirmations.
• Schedule ongoing maintenance and follow-up appointments; monitor and respond to office emails.
• Support other administrative and clinical tasks as needed.

Skills

Customer service

Organization

Communication

Travel coordination

Education

High School Diploma or GED

Tools

Dental software

General computer applications

Job description

We are currently seeking a Traveling New Patient Coordinator to support our Orthodontic department. This pivotal role will involve traveling between our Fuquay, Garner, Durham and Cary office locations, following the Orthodontist to assist with new patient consultations.

We are currently seeking a Traveling New Patient Coordinator to support our Orthodontic department. This pivotal role will involve traveling between our Fuquay, Garner, Durham and Cary office locations, following the Orthodontist to assist with new patient consultations.

Position Overview:

As a Traveling New Patient Coordinator, you’ll be the friendly, knowledgeable first point of contact for new Orthodontic patients. You’ll play a vital role in welcoming patients, explaining treatment options, coordinating care, and ensuring a smooth and professional experience across both office locations.

Key Responsibilities:

• Conduct new patient consultations including:
  • Office tours
  • Treatment and financial overview
  • Taking initial records (photos, X-rays, etc.)
  • Scheduling bonding and recall appointments
  • Sending patient and doctor correspondence
• Prepare and present bonding contracts:
  • Set up contracts prior to bonding appointments
  • Review financial agreements and collect payments
  • Post payments, submit insurance claims, and set up auto-drafts
• Maintain and manage patient reports and appointment confirmations
• Schedule ongoing maintenance and follow-up appointments
• Monitor and respond to office emails
• Support other administrative and clinical tasks as needed

What We're Looking For:

• A positive, energetic team player with exceptional customer service skills
• Strong organizational, planning, and communication abilities
• Ability to thrive in a fast-paced, multi-location environment
• Professional appearance and demeanor
• Proficiency with dental software and general computer applications

Qualifications:

• High School Diploma or GED (required)
• 1–2 years of dental experience (required)
• Orthodontic experience (preferred)
• NC X-Ray Certification (required)
• Ability to lift up to 15–20 lbs
• Reliable transportation and willingness to travel between assigned offices

Why Lane & Associates?

• Competitive Pay!
• Comprehensive Benefits Package including Medical, Dental, Vision, Life, FSA, and more!
• 401(k) with Employer contribution – available after just 90 days!
• Quarterly Performance Bonuses!
• Off at 2PM on Fridays!
• Uniform Allowance!
• Paid Time Off + Paid Holidays!
• Fun Company Events & Marketing Campaigns Throughout the Year!
• Volunteer Opportunities with our Smile Squad – Earn Rewards & Prizes!
• Birthday & Work Anniversary Surprises from Ownership!
• Employee Assistance Program!
• and so much more!