Travel Specialist

New York Technology Partners; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

New York Technology Partners is seeking a Travel Specialist to grow into a key role managing executive travel. The position starts with day-to-day travel coordination, research, itinerary prep, and presentation development, with progression toward ownership of high-level travel within 6–12 months.

The ideal candidate has 1–4 years of experience, a strong interest in travel and logistics, and familiarity with Navan or similar platforms.

Qualifications

• 1–4 years of professional experience preferred; exceptional recent graduates will be considered.
• Strong interest in travel, logistics, operations, or executive support.
• Experience with Navan is highly preferred; experience with a similar travel management platform is also valuable.
• Strong PowerPoint skills and comfort working within established presentation templates.

Responsibilities

• Support the coordination of domestic and international travel for executives and leadership.
• Use Navan to assist with booking, organizing, and managing travel arrangements.
• Prepare travel itineraries and executive travel materials.
• Create and update PowerPoint presentations using established templates to provide executives with clear, organized travel information.
• Research flights, hotels, ground transportation, and other travel logistics.
• Maintain accurate traveler information, preferences, loyalty programs, and travel documentation.
• Assist with last-minute itinerary changes, delays, cancellations, and other travel-related issues.
• Communicate professionally with executives, internal teams, travel providers, and vendors.
• Identify and resolve travel issues quickly and proactively.
• Maintain a high level of organization and attention to detail across multiple travelers and itineraries.
• Learn the company’s travel processes and gradually take ownership of increasingly complex executive travel.
• Become a primary resource for executive travel coordination and real-time travel support as experience and responsibilities grow.

Skills

Interpersonal communication

Written and verbal communication

Organizational skills

Attention to detail

PowerPoint

Education

Bachelor's degree preferred

Tools

Navan

Job description

This position is designed to grow with the right person.

During the first 6–12 months, the focus will be on learning the company’s travel operations, Navan, executive preferences, and internal processes. As the individual gains experience and demonstrates strong judgment and reliability, they will gradually take on ownership of executive travel and more complex logistics.

The long-term goal is for this person to become a trusted expert and take ownership of high‑level executive travel, including supporting leadership during time‑sensitive or after‑hours travel situations.

As responsibilities increase, there will be significant opportunity for advancement and compensation growth.

Job Description

We are seeking a highly motivated and polished Travel Specialist to join our team and grow into a key role managing executive travel. This is an excellent opportunity for someone early in their career who is organized, detail‑oriented, eager to learn, and looking to build a long‑term career in executive travel and logistics.

The ideal candidate will have 1–4 years of professional experience, although we are open to a recent college graduate who demonstrates exceptional drive, professionalism, and potential. We are looking for someone who is eager to learn, comfortable working in a fast‑paced environment, and excited to take on increasing responsibility.

Initially, this person will support the team with day‑to‑day travel coordination, research, itinerary preparation, and presentation development. Over time, the goal is for this person to take ownership of executive travel and become the primary point of contact for high‑level travel coordination, potentially within the first 6–12 months.

This is a growth‑oriented role with significant opportunity for increased responsibility and compensation as the individual develops and begins supporting travel outside of standard business hours.

Key Responsibilities

• Support the coordination of domestic and international travel for executives and leadership


• Use Navan to assist with booking, organizing, and managing travel arrangements


• Prepare travel itineraries and executive travel materials


• Create and update PowerPoint presentations using established templates to provide executives with clear, organized travel information


• Research flights, hotels, ground transportation, and other travel logistics


• Maintain accurate traveler information, preferences, loyalty programs, and travel documentation


• Assist with last‑minute itinerary changes, delays, cancellations, and other travel‑related issues


• Communicate professionally with executives, internal teams, travel providers, and vendors


• Identify and resolve travel issues quickly and proactively


• Maintain a high level of organization and attention to detail across multiple travelers and itineraries


• Learn the company’s travel processes and gradually take ownership of increasingly complex executive travel


• Become a primary resource for executive travel coordination and real‑time travel support as experience and responsibilities grow

Qualifications

• 1–4 years of professional experience preferred; exceptional recent graduates will be considered


• Strong interest in travel, logistics, operations, or executive support


• Experience with Navan is highly preferred; experience with a similar travel management platform is also valuable


• Strong PowerPoint skills and comfort working within established presentation templates


• Exceptional attention to detail and organizational skills


• Excellent written and verbal communication skills


• Polished, professional presence with strong interpersonal skills
  
• Highly motivated, ambitious, and eager to develop professionally


• Ability to manage multiple priorities in a fast‑paced environment


• Strong problem‑solving skills and the ability to remain calm and resourceful when plans change


• Comfortable working primarily in an office environment, Monday–Friday, 9:00 AM–5:00 PM


• Willingness to take on increased responsibility and occasional after‑hours travel support as the role develops