Travel & Meetings Program Specialist

Randstad USA; New York (NY); Hybrid; USD 65,000 - 75,000; Part time

Job summary

Randstad USA is seeking a Travel & Meetings Program Specialist to deliver strategic insights and optimize our global travel operations. You will manage key vendor relationships, analyze spend data, and support migrations (AMEX GBT) to enhance the travel experience across global teams.

Responsibilities include budget oversight, invoice processing, data analytics, and presenting dashboards to leadership. Collaboration with HR and Finance is essential, with a hybrid Midtown Manhattan work

Qualifications

• Strong background in corporate travel, meetings management, or travel data analytics.
• Hands-on experience with travel and event platforms such as Cvent and AMEX GBT.
• Ability to analyze complex data, perform financial reconciliations, and prepare executive presentations.
• Excellent communication and supplier-management skills across matrixed functions.

Responsibilities

• Budget & Financial Oversight: Manage travel & meetings budget and perform monthly reviews.
• Invoice & Payment Processing: Track invoices and ensure timely supplier payments.
• System & Platform Management: Extract Meeting IDs and consolidate spend data; develop analytics dashboards.
• Data & Analytics: Produce detailed analyses and ad-hoc leadership decks to identify savings.
• Stakeholder Collaboration: Partner with HR, Finance, and travelers to ensure program compliance.

Skills

Travel data analytics

Budget oversight

Vendor management

Data storytelling

Tools

Cvent

AMEX GBT

Job description

Job Title: Travel & Meetings Program Specialist

Pay Rate: $37.50 / hour

Schedule: 35 hours per week (Hybrid: Monday–Thursday on-site in Midtown Manhattan, NY; open to part-time hours)

Reports To: Director, Office Services – Travel & Meeting Services

About the Role

We are seeking an analytical and detail-oriented Travel & Meetings Program Specialist to deliver strategic insights, manage key vendor relationships, and optimize our global travel and meetings operations. This individual contributor role acts as a primary subject matter expert, analyzing spend data, driving program compliance, and supporting key technology migrations (including AMEX GBT) to build a best-in-class travel experience across global, regional, and local teams.

Key Responsibilities

• Budget & Financial Oversight: Serve as the primary contact for the Travel & Meetings budget. Perform monthly financial reviews with Finance to track expenditures, analyze spend, and ensure budget alignment.
• Invoice & Payment Processing: Manage invoice tracking, initiate payment approvals, and follow up internally to guarantee timely payments to suppliers.
• System & Platform Management: Extract Meeting IDs from Cvent to ensure accurate expense tracking. Partner with suppliers to consolidate travel spend data and launch enhanced analytics dashboards.
• Data & Analytics: Conduct detailed financial analyses and KPI tracking. Deliver ad-hoc presentation decks (PowerPoint) for leadership to identify savings opportunities, increase online adoption, and reduce leakage.
• Stakeholder Collaboration: Partner with HR, Finance, and frequent travelers to share behavioral insights, execute communications, and ensure program compliance across all brand functions.

Qualifications

• Strong background in corporate travel, meetings management, or travel data analytics.
• Hands-on experience with travel and event platforms (e.g., Cvent, AMEX GBT).
• Proven ability to analyze complex data sets, perform financial reconciliations, and generate executive-level presentations.
• Excellent communication skills with experience managing supplier relationships and collaborating across matrixed corporate functions.