Travel & Expense Specialist

Apex Systems; Cary, Northern (NC, KY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

401K with match

ESPP

HSA

EAP

Job summary

Everforth Apex is seeking a Travel and Expense Accounts Specialist to support the AP/Travel and Expenses Team. The hybrid role requires Tue-Wed presence in Cary, NC, handling expense reports, card programs, and vendor invoicing on a fast-paced schedule.

Ideal candidates have 5+ years in accounts payable and experience with Concur or Coupa, strong Excel skills, and attention to detail. This 6-month W2 contract offers benefits and growth opportunities.

Qualifications

• 5+ years in accounts payable and expense administration preferred.
• Experience with expense management systems (Concur, Coupa, etc).
• Proficiency in Microsoft Excel.
• Familiarity with multiple ERP systems.
• Strong attention to detail and able to handle high-volume transactions.
• Strong communication with vendors and cross-functional teams.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration or related field preferred but not required.

Responsibilities

• Audit expense reports for policy compliance, accurate coding, and proper documentation.
• Assist with corporate card program management: issuance/cancellation.
• Reconcile monthly corporate card statements against GL.
• Process employee reimbursements and resolve discrepancies.
• Flag policy violations or unusual spending.
• Respond to inquiries on expense policy, card usage, and reimbursement status.
• Process high-volume vendor invoices using Coupa.
• Enter and maintain invoice data in AP system with accuracy.
• Monthly supplier statement reconciliations and discrepancy resolution.
• Communicate with vendors and internal teams to address disputes and payment inquiries.
• Maintain organized records of invoices, approvals, and payments per policy.
• Support internal/external audits with documentation.
• Identify duplicate invoices, billing errors, or policy exceptions.

Skills

Accounts payable

Expense management

Microsoft Excel

ERP familiarity

Attention to detail

Vendor communication

Prioritization

Accounting knowledge

Education

Bachelor's or Associate's in Accounting/Finance/Business

Tools

Concur

Coupa

Job description

Job Details

Title: Travel and Expense Accounts Specialist Location: hybrid Tues-Wed in Cary, NC Pay: $25-30/hour Duration: 6 Month Contract on a W2 with a likely extension Schedule: Monday-Friday 8am-5pm Start Date: ASAP Team: AP/ Travel and Expenses Team

Responsibilities

• Audit expense reports for policy compliance, accurate coding, and proper documentation
• Assist with managing corporate card program: card issuance/cancellation
• Perform monthly corporate card reconciliations against GL and statements
• Process employee reimbursement payments and resolve payment discrepancies
• Flag and raise policy violations or unusual spending patterns
• Respond to employee inquiries on expense policy, card usage, and reimbursement status
• Process high-volume vendor invoices accurately and on time using the Coupa procurement platform
• Enter and maintain invoice data in the AP system with accuracy and attention to detail
• Perform monthly supplier statement reconciliations and resolve discrepancies
• Communicate with vendors and internal team to address invoice disputes, missing POs, and payment inquiries
• Maintain organized records of invoices, approvals, and payment documentation in accordance with T&E company policy
• Support internal and external audit requests by providing documentation as needed
• Identify and raise duplicate invoices, billing errors, or policy exceptions

Qualifications

• 5+ years of accounts payable with a focus on expense administration preferred.
• Experience with expense management systems (e.g., Concur, Coupa, etc)
• Proficiency in Microsoft Excel
• Familiarity with multiple ERP systems experience
• Strong attention to detail and ability to manage a high volume of transactions accurately
• Strong communication skills for working with vendors and cross-functional teams
• Ability to prioritize and meet deadlines in a fast-paced environment
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration or a related field preferred but not required

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Benefits

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.
• You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Accommodation

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

EEO Statement

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Other Information

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.