Travel Coordinator

Host Agency Reviews, LLC; United States; Remote; USD 28,000 - 41,000; Full time

Benefits offered by this job

Health/Dental/Vision

Life Insurance

Short-Term Disability

401(k) with match

Paid holidays

Job summary

National Technologies (NTI), a Network Connex Company, is a premier turnkey installer of fiber optic and data center infrastructure. The Travel Coordinator will plan, organize and arrange travel for employees and contractors, ensuring cost-effective, compliant experiences while maintaining budget tracking and daily cross-functional communication.

This remote role requires strong organization, attention to detail, and excellent communication, with on-call support for urgent travel changes and

Qualifications

• Proficiency in Microsoft Office Suite.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Highly organized with the ability to manage multiple priorities simultaneously.
• Spanish language proficiency is a plus.
• High School Diploma or equivalent required.
• Must be able to pass a drug screening and background check.

Responsibilities

• Coordinate domestic travel arrangements including air, hotel, and car rentals.
• Evaluate travel options to secure the most efficient and cost-effective solutions within our internal booking tool.
• Ensure accurate and timely bookings according to traveler needs and company guidelines.
• Maintain relationships with hotels for seamless credit card authorization process.
• Assist with negotiating corporate rates and service agreements.
• Address and resolve travel-related service issues promptly.
• Ensure travel bookings comply with company travel policies and guidelines.
• Monitor travel expenses and assist in budget tracking.
• Act as the point of contact for travel inquiries and support.
• Handle last-minute changes, cancellations, and emergency situations.
• Provide timely communication and assistance before travel.
• On-call availability for urgent travel changes outside of standard business hours.
• Maintain traveler profiles.
• Prepare travel reports and analytics for management.
• Assist in reviewing and updating travel policies.

Skills

MS Office

Communication

Organization

Multitasking

Negotiation

Education

High School Diploma

Job description

National Technologies (NTI), a Network Connex Company, is a premier turnkey installer of fiber optic and data center infrastructure. Working on our team puts you on the leading edge of innovation in the digital communications space.

If being a part of a tight-knit organization that operates in some of the most advanced technology environments around the world sounds like a dream job, NTI might be the right fit for you! With the perks of a large organization, NTI remains true to its roots as a home-grown company with an open door culture that welcomes new ideas and encourages professional growth. We set you on the right path with careful onboarding and thorough training programs that prepare you for success in your role and beyond.

Position Overview

The Travel Coordinator is responsible for planning, organizing, and arranging travel for employees and contractors. This role ensures cost-effective, efficient, and seamless travel experiences while maintaining compliance with company travel policies. The Travel Coordinator will also be responsible for budget tracking and financial coding related to travel, and must communicate actively and daily with technicians, project managers, and other cross-functional teams.

Key Responsibilities

Travel Planning & Booking

• Coordinate domestic travel arrangements including air, hotel, and car rentals.
• Evaluate travel options to secure the most efficient and cost-effective solutions within our internal booking tool.
• Ensure accurate and timely bookings according to traveler needs and company guidelines.

Vendor & Relationship Management

• Maintain relationships with hotels for seamless credit card authorization process.
• Assist with negotiating corporate rates and service agreements.
• Address and resolve travel-related service issues promptly.

Policy Compliance & Budget Control

• Ensure travel bookings comply with company travel policies and guidelines.
• Monitor travel expenses and assist in budget tracking.

Traveler Support & Communication

• Act as the point of contact for travel inquiries and support.
• Handle last-minute changes, cancellations, and emergency situations.
• Provide timely communication and assistance before travel.
• On-call availability for urgent travel changes outside of standard business hours.

Administrative & Reporting Duties

• Maintain traveler profiles.
• Prepare travel reports and analytics for management.
• Assist in reviewing and updating travel policies.

Key Competencies

• Time management and prioritization
• Negotiation skills
• Budget awareness
• Crisis management
• Attention to detail
• Adaptability and flexibility

Work Environment

• Remote role.
• May require occasional extended hours to accommodate time zones or urgent travel changes.

Desired Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite
• Excellent attention to detail
• Strong written and verbal communication skills
• Highly organized with the ability to manage multiple priorities simultaneously
• Spanish language proficiency is a plus
• High School Diploma or equivalent required
• Must be able to pass a drug screening and background check.

NTI is committed to creating a workplace environment where every employee can strive for excellence. To achieve our workplace vision, we provide the following benefits:

• Health/Dental/Vision/Prescription Plan: Health, dental, and prescription insurance are available on the 1st of the month following your start date.
• Basic LifeInsurance and Short-Term Disability Insurance are fully funded by the company.
• 401(k)Plan with Employer Matching immediate vesting.
• 10 Paid Holidays per year.

NTI provides a comprehensive benefits package including health, dental, vision, life, and disability insurance and retirement savings options. For Union employees, pay rates and benefit levels are determined by union classifications which are set by the union.

National Technologies (NTI) believes all persons are entitled to equal employment opportunities and does not discriminate against employees or job applicants because of race, color, gender, affectional or sexual orientation, domestic partnership status, ancestry, religion, national origin, citizenship status, marital status, disability, veteran status, age or any other protected group status.Upon acceptance of an offer, all candidates will be required to pass a background check and drug screening.

$20 - $30 an hour

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.