Trauma Surgery Data Manager

Stony Brook Medicine; Setauket (NY); On-site; USD 93,000 - 132,000; Full time

Job summary

Stony Brook Medicine in Setauket, NY seeks a TH Staff Associate/Trauma Surgery Data Manager to oversee data capture for NTDB, TQIP, and NYSDOH registries and lead quality improvement efforts at the hospital level.

The role requires RN licensure with 3+ years trauma-center experience, strong data interpretation skills, and ability to collaborate with IT, QA, and clinical teams to optimize workflows.

Qualifications

• Bachelor's Degree required.
• Registered Nurse with 3+ years of trauma-center nursing experience.
• Ability to analyze and interpret information in a medical record.
• Project management skills and ability to work independently or with diverse teams.
• Basic computer skills including spreadsheets and word processing.
• Demonstrated ability to adapt in a changing environment.

Responsibilities

• Analyze ACS NTDB, ACS TQIP, and NYSDOH trauma registries and educate colleagues on workflow impact.
• Perform gap analysis to identify data elements not captured in the medical record.
• Conduct hybrid medical record reviews and clinical data abstraction for quality reporting.
• Provide guidance on variance with registry guidelines and prepare basic reports.
• Participate in data-driven quality improvement activities.
• Generate ad-hoc reports as directed by leadership.
• Collaborate with departments to meet institutional quality priorities.

Skills

Data analysis

Project management

Medical data handling

Microsoft Excel

Education

Bachelor's Degree

Tools

Excel

Word processing

Job description

Position Summary

At Stony Brook Medicine, a TH Staff Associate/Trauma Surgery Data Manager is a valuable member of our team, who will be responsible for data capture and quality improvement activities related to the American College of Surgery (ACS) National Trauma Database (NTDB) registry, the ACS Trauma Quality Improvement Program (TQIP) registry, and the New York State Department of Health (NYSDOH) Trauma data registry. The primary focus of these registries is to improve outcomes for patients undergoing trauma surgery procedures at Stony Brook University Hospital as well as to meet requirements to remain a NYS designated trauma center. Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.

Duties

• Continually analyze new and revised specifications for the ACS NTDB, ACS TQIP, and NYSDOH Trauma registries and develop a comprehensive understanding of reporting requirements. Educate QMA, QI, Trauma Surgery, IT, and Clinical Transformation regarding potential impact on workflow requirements.
• Perform gap analysis to identify trauma registry data elements not currently captured in the legal medical record. Collaborate with IT and Trauma Surgery to develop mechanisms for capturing these data.
• Perform hybrid medical record review, validation, and other clinical data abstraction activities as necessary to support external quality reporting and quality improvement activities.
• Provide guidance to Trauma Surgery regarding areas of variance with guidelines as demonstrated by the registries. This includes preparation of basic reports.
• Actively participate in data-driven quality improvement activities.
• Provide guidance and support on clinical topics to other QMA personnel, QI, and other analytical and clinical departments.
• Generate ad-hoc reports and perform ad-hoc responsibilities as deemed appropriate by the Assistant Director of Quality Measurement & Analytics.
• Maintain awareness of institutional quality priorities and work collaboratively with colleagues in Quality Measurement & Analytics, the Quality Division, IT, clinical and ancillary services, and hospital leadership to accomplish organizational goals.

Required Qualifications

• Bachelor's Degree
• Registered Nurse with 3 or more years nursing experience in a trauma center.
• Ability to analyze and interpret information in a medical record.
• Project management skills and the ability to work independently as well as collaboratively with diverse populations of healthcare workers is critical.
• Basic computer skills including spreadsheet and word processing are also required.
• Demonstrated ability to grow and adapt in a changing environment.

Preferred Qualifications

• Clinical chart review and abstraction experience and ability.
• Performance improvement experience and ability.
• Intermediate experience with Excel.
• Experience interpreting and complying with requirements of regulatory and/or accrediting agencies.
• Skill in presenting information to a variety of audiences.
• Experience in collaborative design of electronic health record components.
• Relevant experience may be considered in lieu of these qualifications.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

Anticipated Pay Range

The salary range for this position is listed below. This range reflects Stony Brook University Hospital’s good faith and reasonable estimate of potential compensation at the time of posting.

The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.

Some positions may also include annual supplemental pay, such as:

• Location Pay: for UUP, CSEA, and PEF full-time positions
• Shift Differentials: Additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay, geographic pay, or other applicable differentials)

At Stony Brook University Hospital, your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave, health insurance, and participation in the state pension system that contribute significantly to your overall total rewards package.

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare — a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting [e-mail]. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Job Field

Administrative & Professional (non-Clinical)

Primary Location

US-NY-East Setauket

Schedule

Full-time

Posting Start Date

Oct 13, 2026

Posting End Date

Jan 12, 2027, 4:59:00 AM

Salary

92902 - 132454

Salary Grade

SL4