Trauma Registrar - Emergency Services

Providence Health Plan Group; Santa Rosa (CA); On-site; USD 83,000 - 110,000; Full time

Job summary

Providence Santa Rosa Memorial Hospital in Santa Rosa, CA is seeking a Trauma Registrar for a full-time 8-hour day shift. The role focuses on abstracting clinical and demographic data from patient records and coding for injury severity and procedures in the trauma registry.

The registrar reviews records, enters data, and provides statistical reports from the registry. Requires extensive experience with ICD-10 coding, EPIC, and data management in an acute-care setting.

Qualifications

• 3 years of current work experience in an acute-care hospital with medical terminology exposure.
• 1 year experience coding ICD-10-CM injuries and mechanisms in an acute care hospital.
• 1 year experience coding ICD-10-PCS in an acute care hospital.
• 1 year of EPIC Health Record System experience in an acute care hospital.
• 3 years of data entry and word processing experience (Word/Excel).

Responsibilities

• Abstract clinical and demographic data from patient records for injury severity and procedures.
• Code data for injury severity and procedures in the trauma registry.
• Review records ethically and enter data into the trauma registry.
• Provide statistical reports from the trauma registry as requested.

Skills

Medical terminology

Data entry

Word processing

Excel

ICD-10 coding

EPIC experience

Education

Anatomy & Physiology coursework

CSTR/CAISS Certification

Medical terminology course

AAAM AIS course

Tools

EPIC

Job description

Description

Trauma Registrar at Providence Santa Rosa Memorial Hospital in Santa Rosa, CA. This position is Full time and will work 8-hour, Day shifts.

Responsible and accountable for accurately abstracting the clinical and demographic data from patient records and coding this data for injury severity and procedures completed. The trauma registrar reviews patient records in a responsible and ethical manner in order to accurately abstract and enter data into the trauma registry. The Registrar also provides statistical reports from the trauma registry as requested. The Trauma Registrar displays the ability to work independently and collaboratively with the team.

Providence Santa Rosa Memorial Hospital is recognized in 2025 by U.S. News & World Report for excellence in two types of care. We are also very proud to be awarded The Women’s Choice Award for Best Hospital, and Blue Cross Blue Shield’s Blue Distinction Center for Cardiac Care and Knee/Hip Replacement.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Santa Rosa Memorial Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

• Coursework/Training: Successful completion of Anatomy and Physiology coursework at an accredited college or university OR
• Coursework/Training: CSTR/CAISS Certification
• Coursework/Training: Successful completion of a medical terminology course OR
• Coursework/Training: CSTR/CAISS Certification
• AAAM's Abbreviated Injury Scale (AIS) course & pass within 1 year of hire
• Participate in a Trauma Registry Course within 1 year of hire
• Take an ICD-10 course or refresher every five years if previously taken and pass within 1 year of hire
• 3 years of current work experience in an acute-care hospital with exposure to medical terminology and patient medical records.
• 1 year - Must have minimum one year experience coding ICD-10-CM specific to injuries and mechanism of injuries in an Acute Care Hospital.
• 1 year - Must have minimum one year of experience coding ICD-10-PCS in an Acute Care Hospital.
• 1 year of experience with EPIC Health Record System in an Acute Care Hospital setting.
• 3 years of related professional experience including extensive use of data entry and word processing systems including Word and Excel.

Preferred Qualifications:

• Coursework/Training: Participate and pass the most recent version of the AAAM's Abbreviated Injury Scale (AIS) course
• Coursework/Training: Participate in a trauma registry course that includes all of the following content: Abstraction; Data Management; Reports/Report Analysis; Data Validation; HIPAA.
• Coursework/Training: ICD-10 Trauma Course Completion
• Certification as a Certified Trauma Registrar and/or CAISS within 2 years of hire
• 9 months of experience performing duties as a Trauma Registrar in an acute care hospital.
• Work experience involving data analysis and presentation, or comparable education.
• Experience using a Trauma Registry Software such as DI-V5.
• Experience with trauma site survey preparation, trauma center structure, and the trauma performance improvement process.
• Participate in an ICD-10 course, or an ICD-10 refresher course every five years.

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits. Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

The Sisters of Providence and Sisters of St. Joseph of Orange have deep roots in California, bringing health care and education to communities from the redwood forests to the beach shores of Orange county - and everywhere in between. In Northern California, Providence provides health care services to Eureka, Fortuna, Healdsburg, Napa, Petaluma and Santa Rosa.

Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Requsition ID: 462068
Company: Providence Jobs
Job Category: Clinical Data/Analytics
Job Function: Clinical Support
Job Schedule: Full time
Job Shift: Day
Career Track: Clinical Support
Department: 7820 EMERGENCY SVC TRAUMA
Address: CA Santa Rosa 1165 Montgomery Dr
Work Location: Santa Rosa Memorial Hospital
Workplace Type: On-site
Pay Range: $39.82 - $53.14
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.