Transportation Management Specialist

TRANSPORTATION; League City (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Clear Creek ISD Transportation in League City, TX, seeks a Transportation Management Specialist to provide administrative support and handle information management for the department. The role organizes files, manages projects, and ensures timely dissemination of information to staff and stakeholders.

The position requires a high school diploma or GED, strong communication and organizational skills, and experience with Windows, MS Office, and scheduling systems.

Qualifications

• High school diploma or GED required.
• Minimum 3 years of secretarial experience preferred.
• CDL Certification with S and P endorsements preferred.
• Proficient in Windows, Microsoft Office, email, and scheduling systems.
• Experience creating spreadsheets, correspondence, databases, presentations, and reports.

Responsibilities

• Manage hiring process for new employees and schedule HR interviews.
• Prepare interview folders and arrange interviews.
• Review applicants in TalentEd and perform reference checks.
• Maintain current roster of transportation staff.
• Prepare reports, memos, forms, and agendas; ensure accuracy and consistency.
• Track personnel changes (hiring, transfers, terminations, resignations).
• Coordinate with Benefits and HR regarding personnel matters.
• Handle accident and disciplinary reports, and file in employees' folders.

Skills

Communication

Organizational skills

Spreadsheet creation

Database management

Presentation creation

Windows & Office

Calendaring systems

Email handling

Education

High school diploma or GED

Tools

SunGard

Kronos

Job description

Transportation Management Specialist

Clear Creek ISD TRANSPORTATION - League City, Texas Open in Google Maps

Job Details

Job ID: 5868419

Application Deadline: Posted until filled

Posted: Aug 04, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Primary Purpose

To provide administrative support; store, retrieve, and integrate information for dissemination to staff and others; serve as information and communication manager for the department of transportation; organize and maintain paper and electronic files; manage projects. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High school diploma or GED

Special Knowledge/Skills

Effective communication and interpersonal skills. Strong organizational and file management skills.

Ability to create spreadsheets, compose correspondence, manage databases, create presentations and statistical reports using desktop publishing software and digital graphics.

Expertise in Windows, Microsoft Office, email, and calendaring/scheduling systems. Working knowledge of SunGard and Kronos (preferred)

Analytical thinking and problem-solving skills.

Experience

Minimum of 3 years successful secretarial experience. CDL Certification with S and P endorsements. (preferred)

Major Responsibilities and Duties

• Manage hiring process of new employees, schedule interviews from HR applicant list.
• Prepare interview folders and set up interviews of applicants.
• Review applicants in TalentEd and make reference calls.
• Maintain a current and accurate roster of transportation employees.
• Prepare reports, correspondence, memos, forms, reports, agendas, meeting minutes, directories, etc. and proofreads for accuracy, completeness and conformity with established formats.
• Track all changes relating to personnel records due to hiring, transfers, terminations, and resignations.
• Communicate with benefits office and human resources regarding personnel.
• Receive accident reports, distribute to appropriate staff, and file in employee's folder.
• Receive disciplinary reports and file in employee's folder.
• Receive and maintain records of name changes, changes of address and telephone numbers; distribute forms to appropriate staff.
• Monitor budget transactions; prepare requisitions and budget transfers electronically, process invoices and payment.
• Oversee the maintenance and repair of office equipment.
• Responsible for managing workers compensation claims and reports.
• Operate as the liaison for the department with employee benefits.
• Reset passwords for all transportation employees when needed.
• Manage and track all transportation employee personnel files and district mandatory documents.
• Assist Payroll clerk with Kronos.
• Support the Director of Transportation, Asst. Director of Transportation Operations and Asst. Director of Transportation Fleet Services.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
• Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
• Research district policy, precedent, and current practices prior to taking action.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibillities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.

Working Conditions

Effective communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Mental Demands

Effective communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions; occasional prolonged and irregular hours

Terms: 230 days

Pay Grade: PARA 7

Position Type: Full-Time