Transportation Coordinator, Specialty

US Foods; Boca Raton, Northern (FL, KY); On-site; USD 37,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Pre-tax spending accounts

Retirement benefits

Paid time off

Short-term and long-term disability

Employee stock purchase plan

Life insurance

Job summary

US Foods in Boca Raton, FL is seeking an experienced administrative support professional for transportation and logistics clerical duties. The role focuses on data gathering, report creation, and routine analytics to aid operational efficiency.

Responsibilities include handling driver and customer inquiries, maintaining logs, and generating standard reports. Strong Excel and word processing skills are essential, with familiarity in transportation software preferred.

Qualifications

• 2 years administrative support experience required.
• Experience in Transportation, Warehouse or related industry experience is preferred.
• Must have good computer skills.
• Must have intermediate skills in Microsoft Word and be able to execute functions: Count and Sum, import data from proprietary software.
• Knowledge of DOT Hours of Service Regulations (preferred).

Responsibilities

• Answer all incoming calls to resolve driver, sales representative and customer issues.
• Utilize software (MS Excel, Omnitracs, Tandem, Kronos, etc) to create, update, and communicate various reports and files for proper transportation functioning.
• Review and sign Trailer Temp Logs daily and file.
• Review daily log edits, violation tracking, cancelled stops, and unassigned vehicle reports.
• Collect, track and input data relative to Transportation metrics.
• Create and maintain basic charts, graphs, spreadsheets and databases.
• Prepare summary information for manager's review and update recurring internal reports.
• Check documents for accuracy and completeness, verify information and data for compliance with regulations and procedures.

Skills

Good computer skills

Intermediate Microsoft Word

Ability to manage multiple functions

Adaptability to changing needs

Education

High school diploma or GED

Tools

Omnitracs

Tandem

Kronos

Microsoft Excel

Job description

Essential Duties and Responsibilities.

• Answer all incoming calls to resolve driver, sales representative and customer issues as needed. Communicate with drivers any updates to their routes.
• Utilize software (MS Excel, Omnitracs, Tandem, Kronos, etc) to create, update, and communicate various reports and files for proper transportation functioning. Examples include attendance, DVIRs, backhaul spreadsheets, delivery window dispatch, driver key log, trailer temp log, transportation route update, network update, and other transportation metrics.
• Review and sign Trailer Temp Logs daily and file.
• Review daily log edits, violation tracking, cancelled stops, and unassigned vehicle reports.
• Collect, track and input data relative to Transportation metrics.
• Create and maintain basic charts, graphs, spreadsheets and databases. Prepare summary information for manager's review. Prepare and update recurring and routine internal reports, collect and verify data.
• Check documents for accuracy and completeness, cross reference information, verify information and data for compliance with regulations and procedures.
• Download data from multiple transportation systems; compile into report.
• Other duties as assigned by manager. Format and filter data, freezing panes and creating charts.
• Must have intermediate skills in Microsoft Word and be able to execute the following functions: Formatting documents, utilization of templates, adding and editing bullets and numbers and create and edit tables.
• Ability to manage multiple functions simultaneously in a fast-paced environment.
• Ability to adapt to changing organizational and operational needs.
• Must be able to resolve a variety of issues/topics of moderately complex routine nature with some independence.

Days/Hours: Days: Tuesday to Saturday Hours: 8:00 AM to 5:00 PM - Tuesday through Thursday 6:00 AM to 3:00 PM Saturdays Transportation:

Education

High school diploma or GED

Supervision

N/A

Relationships

Internal: Operations, transportation, warehouse personnel, and drivers throughout the company in a professional manner. External: Vendors and external drivers.

Work Environment

The work will take place at a desk in an office environment but will frequently require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

Minimum Qualifications

2 years administrative support experience required. Experience in Transportation, Warehouse or related industry experience is preferred.

Knowledge/Skills/Abilities

• Must have good computer skills.
• Must have intermediate skills in Microsoft Excel and be able to execute the following functions: Count and Sum, import data from proprietary software, so /equivalent required.

Preferred Qualifications

• Knowledge of DOT Hours of Service Regulations.
• Knowledge of our geographic delivery area.

Certifications/Training

Experience with Omnitracs, Tandem, and Kronos preferred.

Benefits

• Health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance.
• As applicable, this role may also receive overtime compensation.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state minimum wage thresholds).

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds).

The expected base rate for this role is between $27.00-31.00

Physical Qualifications:

Must be able to perform the following physical activities for described length of time:

OCCASIONALLY: 1% - 33 / FREQUENTLY: 34% - 66% / CONTINUOUSLY: 67% - 100% or NEVER

JOB REQUIRES WORKER TO:

• STAND - FREQUENTLY
• WALK - FREQUENTLY
• DRIVE VEHICLE - N/A
• SIT - FREQUENTLY
• LIFT 1-10 lbs (Sedentary) - FREQUENTLY
• LIFT 11-20 lbs (Light) - FREQUENTLY
• LIFT 21-50 lbs (Medium) - FREQUENTLY
• LIFT 51-100 lbs (Heavy) - OCCASIONALLY
• LIFT Over 100 lbs (Very Heavy) - N/A
• CARRY 1-10 lbs (Sedentary) - FREQUENTLY
• CARRY 11-20 lbs (Light) - FREQUENTLY
• CARRY 21-50 lbs (Medium) - FREQUENTLY
• CARRY 51-100 lbs (Heavy) - OCCASIONALLY
• CARRY Over 100 lbs (Very Heavy) - N/A
• PUSH/PULL *1 - FREQUENTLY
• CLIMB/BALANCE *2 - FREQUENTLY
• STOOP/SQUAT - FREQUENTLY
• KNEEL - FREQUENTLY
• BEND - FREQUENTLY
• REACH ABOVE SHOULDER - FREQUENTLY
• TWIST - FREQUENTLY
• GRASP OBJECTS *3 - FREQUENTLY
• MANIPULATE OBJECTS *4 - FREQUENTLY
• MANUAL DEXTERITY *5 - FREQUENTLY

***EOE - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***

***EOE - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***

US Foods may collect personal information from you in connection with the application process. US Foods complies with the California Privacy Rights Act of 2020, and its policy may be found here. US Foods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law. Know Your Rights Pay Transparency policy statement is available here. US Foods is committed to working with and providing reasonable accommodation to individuals with disabilities. If reasonable accommodation is needed to participate in the interview process or to perform essential job functions, please contact our US Foods Application Accommodation Line at 866-960-5886. You will be prompted to leave a message. Please state the specifics of the assistance needed and your contact information. A member of our HR department will return your call within two business days.

US Foods is one of America's great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 employees and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, Ill., and generates more than $28 billion in annual revenue. Visit www.usfoods.com to learn more.