Transportation Coordinator

Palm Harbor Homes; Martinsville (VA); On-site; USD 36,000 - 54,000; Full time

Job summary

Palm Harbor Homes in Martinsville, VA seeks an Office Supervisor to organize office operations and coordinate activities across departments. The role emphasizes accuracy, multi-tasking, and strong communication with customers, drivers, and field staff.

Essential duties include scheduling, reporting shipped items, and ensuring compliance with DOT requirements. A 2‑year degree or equivalent experience, and proficiency in Word/Excel, are preferred for this on-site leadership position.

Qualifications

• 2 year degree preferred or equivalent experience.
• Excellent analytical and problem solving skills.
• Excellent written and verbal communications skills.
• Self-starter with a strong work ethic.
• Ability to work in a complex deadline-oriented environment.
• Fluent in Microsoft Word and Excel skills.
• Experience with DOT regulations preferred.

Responsibilities

• Manages and organizes office operations and procedures, such as word processing, spreadsheets and flow of correspondence, filing, requisition of supplies, and other clerical services.
• Coordinates activities of various departments or workers within department.
• Evaluates transportation department, updates procedures, or devises new forms to improve efficiency of workflow.
• This position is similar to an Office Supervisor, but scope of unit supervised typically involves a larger number of employees and more varied office activities.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
• Plans and coordinates all scheduling with customers, drivers and escorts.
• Prepares activities reports for management to determine what is scheduled to be shipped.
• Assist with ordering permits.
• Coordinates DOT requirements and compliance.
• Must be well organized, detail oriented, able to multi-task and dependable.
• Excellent phone skills with positive and pleasant personality.
• Requires being on the phone regularly and outside of normal business hours.
• Escorting homes, delivering materials, inspecting and completing work at the jobsite.
• Must have good background check, valid driver's license and good driving record.

Skills

Analytical thinking

Written and verbal communication

Self-motivation

Deadline oriented

MS Word & Excel

Education

2 year degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Job description

• Manages and organizes office operations and procedures, such as word processing, spreadsheets and flow of correspondence, filing, requisition of supplies, and other clerical services.
• Coordinates activities of various departments or workers within department.
• Evaluates transportation department, updates procedures, or devises new forms to improve efficiency of workflow.
• This position is similar to an Office Supervisor, but scope of unit supervised typically involves a larger number of employees and more varied office activities.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
• Plans and coordinates all scheduling with customers, drivers and escorts.
• Prepares activities reports for management to determine what is scheduled to be shipped.
• Assist with ordering permits
• Coordinates DOT requirements and compliance.
• Must be well organized, detail oriented, able to multi-task and dependable.
• Excellent phone skills with positive and pleasant personality.
• Requires being on the phone regularly and outside of normal business hours.
• Escorting homes, delivering materials, inspecting and completing work at the jobsite.
• Must have good background check, valid driver's license and good driving record.

Essential Duties & Responsibilities

• Manages and organizes office operations and procedures, such as word processing, spreadsheets and flow of correspondence, filing, requisition of supplies, and other clerical services.
• Coordinates activities of various departments or workers within department.
• Evaluates transportation department, updates procedures, or devises new forms to improve efficiency of workflow.
• This position is similar to an Office Supervisor, but scope of unit supervised typically involves a larger number of employees and more varied office activities.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
• Plans and coordinates all scheduling with customers, drivers and escorts.
• Prepares activities reports for management to determine what is scheduled to be shipped.
• Assist with ordering permits
• Coordinates DOT requirements and compliance.
• Must be well organized, detail oriented, able to multi-task and dependable.
• Excellent phone skills with positive and pleasant personality.
• Requires being on the phone regularly and outside of normal business hours.
• Escorting homes, delivering materials, inspecting and completing work at the jobsite.
• Must have good background check, valid driver's license and good driving record.

Minimum Qualifications

• 2 year Degree preferred or equivalent experience
• Excellent analytical and problem solving skills
• Excellent written and verbal communications skills
• Self starter with a strong work ethic
• Ability to work in a complex deadline-oriented environment
• Fluent in Microsoft Word and Excel skills.
• Experience with DOT regulations preferred